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Procurement Coordinator

3 months ago

Littleton, United States The Middlesex Corporation Full time

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

**Position Summary**:
The Procurement Coordinator supports the Purchasing Team assisting in the cost-effective procurement of materials, equipment, subcontracts, and temporary facilities required for The Middlesex Corporation construction projects and inventory. This position also periodically solicits subcontractor and supplier proposals during the project bid phase, working closely with the Preconstruction Department.

**Responsibilities**:

- Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near-misses to ensure adherence to our Number One Core Value - Safety first, in everything we do.
- Develop list of subcontractors and vendors to solicit, manage solicitation process, and assist with comparisons and pre-bid selection process
- Work with subcontractors and vendors to define scope, and perform subcontractor and vendor analysis
- Reviews and processes all agreement information into the purchasing system, generates and distributes subcontracts, vendor agreements, work orders, and purchase orders
- Keeps contracts organized by maintaining the contract management system by establishing, tracking, and updating contracts; meeting deadlines; documenting actions; inputting information; and confirming contract status with Vendors, Subcontractors Purchasing, Operations, Contract Administration and Accounts Payable
- Interact with Vendors and Subcontractors to resolve issues as needed
- Assists in troubleshooting issues with purchase orders and subcontracts initiated by Operations
- Assists in the development of inter and intra department training
- Assist the Preconstruction Department on an as-needed basis to perform plan and specification analysis, takeoff and pricing of road, bridge, marine and other heavy/civil projects
- Perform additional assignments as required by the needs of the corporation, or as otherwise directed

**Qualifications**:

- Construction experience required, Field, Estimating and/or Contract Administration/Management experience preferred
- Bachelor’s degree in Civil Engineering or construction-related field
- Excellent computer skills including Microsoft Office 365, Viewpoint and Heavy bid estimating software knowledge
- Experience with computerized takeoff and/or design programs

**Necessary Attributes**:

- Self-motivated and able to accomplish assigned tasks with mínimal supervision
- Excellent verbal and written communications skills
- Dedicated and hard working
- Above average organizational skills and attention to detail
- Ability to work independently and as part of a team.
- Possesses strong analytical decision-making skills
- Ability to interface with field management teams
- Ability to balance multiple tasks with changing priorities across the Purchasing and Pre-Construction departments

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.