Administrative Assistant a

4 weeks ago

Hartford, United States EVERSOURCE Full time

Role and Scope of Position:
Performs varied and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Company organization, policies, practices and procedures. Acts for the Manager in matters not requiring his/her presence. May guide other secretarial/clerical personnel in the performance of delegated assignments.

**2.Essential Functions**:

- Plans setup for and prepares correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature, from source documents, shorthand or transcribing equipment.
- Proofreads and checks typing for accuracy; edits material for punctuation, grammar and spelling, some of which may be complex in nature and may be typed by others.
- Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed.
- Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
- Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature.
- Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters.
- Sets up and maintains confidential and critical records, files and manuals.
- Receives and distributes mail, prioritizing correspondence, investigating and following up as required.
- Receives visitors and responds to their inquiries.
- Arranges appointments, meetings and travel schedules; maintains calendar.
- Prepares reports, gathers material for inclusion in reports, presentations, or special assignments. Insures that data is complete and in proper format.
- Coordinates administrative/secretarial aspects of various programs, relative to Manager’s involvement.
- Prepares and reviews documentation for budgets and forecasts from source documents.
- Acts for the Managerl in matters not requiring his/her presence and relieves the Manager of designated administrative details.
- May perform secretarial/clerical duties for others in addition, or in the absence of the assigned secretary.

**3. Technical Knowledge/Skill/Education/Licenses/Certifications**:

- Technical Knowledge/Skill:_
- Excellent typing skills
- Thorough knowledge of Microsoft Office Applications (Word, PowerPoint and Excel) is required
- Good oral and written communication skills
- Ability to communicate effectively with all people
- Demonstrated ability to handle confidential or sensitive matters
- Demonstrated ability/willingness to take initiative and ability to make sound judgement
- Ability to work independently as well as collaboratively
- Ability to prioritize and handle multiple tasks
- Demonstrated ability to manage deadlines, handle confidential and sensitive matters and follow through on assignments
- Education/ Experience:_
- High school diploma with specialization in business courses or the equivalent
- Experience_:

- Four (4) of related administrative experience

**Compensation and Benefits**:

- Eversource offers a competitive total rewards program. The annual salary range for this position is $64,230.00 to $71,370.00, plus incentive. Salary is commensurate with your experience. Check out the career site for an overview of benefits.
- Licenses & Certifications:_
- Certification in secretarial science preferred

**Working Conditions**:

- Must be available to work emergency restoration assignment as required.
- Must be available to travel between MA/CT/NH as necessary.

**Mental Aspects**:Leadership Behaviors/Competencies**:

- Set and Communicate Direction and Priorities_
- Know the business plan and how your role connects to it
- Identify problems, issues; take responsibility for resolution
- Set high standards for self; deliver quality performance
- Raise ideas for improvement
- Communicate, communicate, communicate
- Build Trusting Relationships_
- Follow through on commitments made to manager, colleagues, and customers.
- Address difficult or controversial issues and encourage others to do the same.
- Have honest dialogue with others
- Manage and Develop People_
- Set performance goals that align with department and company goals
- Meet regularly with your supervisor/manager to discuss your performance
- Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.
- Foster Teamwork and Cross-functional Collaboration_
- Work collaboratively within and across the organization to achieve “One Company” and other goals
- Recognize and address cross functional implications of your work
- Create a Diverse, Inclusive Workforce_
- Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work
- Lead C

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