Administrative Assistant to the Property Manager
4 weeks ago
We are seeking an Administrative Assistant to provide administrative support to the Property Manager.
Essential Duties & Responsibilities:
- Strong organizational skills that reflect the ability to perform and prioritize.
- Excellent attention to detail and the ability to handle multiple tasks seamlessly.
- Expert level written and verbal communication skills – Bilingual in Spanish preferred, but not required.
- Excellent telephone etiquette and a high level of recall skills.
- Proactive approaches to problem-solving and strong decision-making capability.
- Ability to handle confidential information with discretion and to be adaptable to various competing demands.
- Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions.
- A reliable personal vehicle is required for errands or tasks that would take the Administrative Assistant out of the office.
- Able to adapt to last minute changes, scheduling travel, prioritizing, and managing multiple projects simultaneously and being able to follow through on issues in a timely manner.
The position requires, but is not limited to:
- Filing paperwork
- Checking rent boxes and photocopying rent checks
- Answering phones, checking voicemails, and relaying messages to corresponding person
- Date stamping and distributing incoming mail
- Handling outgoing mail by taking to post office, if necessary
- Generating detailed work orders
- Ordering and maintaining office supplies
- Generating notes as tasks
- Following up on outstanding tasks
- Managing the Property Managers daily schedule & anticipating the needs of the Property Manager
- Proficient knowledge of Microsoft Office (Excel, Word & Publisher) as well as Adobe Acrobat (scanning & merging files) is preferred.
- Follow established company policies and those outlined in the Employee Handbook.
- Willing to help in other departments as needed.
Full time. Benefits include medical, dental, and vision insurance, 401k, life insurance, and short & long term disability.
Company DescriptionMillennium provides Development, Construction Management, and Property Management for the affordable housing market.Company DescriptionMillennium provides Development, Construction Management, and Property Management for the affordable housing market.-
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