Mwr Human Resources Assistant

4 weeks ago

San Diego, United States US Commander, Navy Installations Full time

**Duties**:
**Recruiting/Staffing (includes but not limited to)**:

- Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed.
- At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties.
- Provides initial background investigation documents to appointees after offer of position.
- Prepares new hire documents for orientation.
- Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
- Maintains job vacancy files, ensuring adherence to regulations.
- Notifies applicants of non-selection.
- **General (includes but not limited to)**:

- Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
- May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
- May be required to present HR-related training to FFR personnel.
- Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
- Enters data into recruitment and staffing trackers for updates.
- Maintains various files; performs file disposals according to prescribed schedule.
- May initiate and process T1 background investigation documents including electronic questionnaires for NAF Personnel serving in non-sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
- Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
- Recommends changes to standard procedures.
- Attends required local and regional meetings as HR representative.
- **Classification (includes but not limited to)**:

- Advises managers of available position descriptions.
- Provides copies of position description to managers, supervisors and employees as needed.
- **Labor and Employee Relations (LER) (includes but not limited to)**:

- Communicates with employees about routine matters for resolution.
- Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.
- **Benefits (includes but not limited to)**:

- Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
- Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information.
- Assists with coordination of annual enrollment efforts and monthly new hire enrollments.
- **Retirement (includes but not limited to)**:

- Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
- Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
- Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

**Requirements**:
**Conditions of Employment**:

- Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must be able to obtain and maintain a T3 Secret Security Clearance.

**Qualifications**:

- 1 year of clerical and/or admin experience
- 2 years NAF HR experience preferred.
- Knowledge of formats, punctuation, grammar, and clerical steps to process and prepare correspondence and documents in an accurate manner.
- Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, OPF structure).
- Ability to provide general advice and assistance on interpretation of basic HR policy and regulations related to the specific HR functional area to which assigned.
- Skill in the use of a Human Resources Information System (e.g., SAPHR, KRONOS, etc.) and federal job postings platform (e.g., FEDHR).
- Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
- Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned.
- Ability to communicate effectively both orally and in writing.
- Must possess interpersonal skills.
- Other related duties as require

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