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Wedding Coordinator

3 months ago

Houston, United States St. Luke's United Methodist Church Full time

Description:
The Wedding Coordinator is responsible for scheduling, coordinating, and managing up to 40 weddings and related events per year at St. Luke’s United Methodist Church. This position serves as an ambassador of St. Luke’s to Brides, Grooms, families, & wedding guests and is expected to provide excellent customer service to all parties involved in the wedding events.
- Hours for this position fluctuate as weddings are scheduled. Most weddings total 30-40 hours, including meeting with couple, prep work, rehearsal, and wedding.

**Essential Duties**

1. Meet with potential Brides and Grooms to walk through St. Luke’s United Methodist Church as a venue and discuss any applicable wedding policies or procedures; If couple chooses St. Luke’s as a venue, discuss preliminary details expected and timeline

2. Stay in communication with Bride, Groom, and families, including regularly scheduled meetings and phone calls to relay pertinent information and communicate deadlines throughout the wedding planning process

3. Develop venue policies, including pricing, based on research of comparable churches

4. Coordinate with other areas of the church, including facilities, media, music & fine arts, and ministers to ensure partnership

5. Keep up-to-date calendar of all upcoming weddings and up to date checklists for each couple

6. Complete reservations in online facilities scheduling software for all weddings, rehearsals, and bridal portraits

7. Complete all paperwork for event, including day-of schedules, detailed worksheets for wedding guild volunteers, receipts, certificates, marriage licenses, mailings, etc.

8. Manage and interact with vendors, ensuring policies are abided by

9. Lead wedding rehearsals on Friday nights with up to 50 people included in the ceremony, while maintaining strong attention to detail, clear communication, and hospitality

10. Day of the wedding, coordinate volunteers, set up the space and check facilities are prepared correctly, communicate with coworkers, volunteers, and vendors to troubleshoot, run the wedding processional, and ensure all goes smoothly for the Bride, Groom, and families in a timely manner.

11. Collect wedding fees and distribute to finance, ministers, musicians, etc. Keep an organized and detailed finance spreadsheet chronicling all fees collected

12. Train and communicate with substitute wedding coordinators, when necessary

13. Organize the Wedding Guild volunteers and keep an updated online sign-up to ensure presence at rehearsal and ceremony, communicate the expectations clearly

**Additional Responsibilities**

15. Maintain and update website content regarding weddings at St. Luke’s

16. Act as an ambassador of St. Luke’s United Methodist Church and be knowledgeable about St. Luke’s ministries and services

17. Other duties as assigned

**Requirements**:
**_ Education:_**
- High school diploma or GED required
- Bachelor’s degree in event planning, hospitality, or related field preferred

**_ Experience:_**
- One (1) - two (2) years of event planning experience

**_ Talents:_**
- Professionalism
- Excellent written and verbal communication skills
- Strong time management skills and ability to multi-task
- Able to work independently; self-starter
- Detail-oriented
- Strong organizational skills
- Approachable, but authoritative when necessary
- Strong interpersonal skills; comfortable with one-on-one conversations and public speaking
- Excellent customer service and hospitality skills

Quick & effective decision-making skills