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Catering & Events Coordinator

2 months ago

Houston, United States Royal Oaks Country Club Houston Inc Full time
Job DescriptionJob DescriptionDescription:


SUMMARY: Assist the Catering & Events Director in the planning and coordination of the Club's social events and private Member events.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Builds relationships with Members and guests to promote banquet and event services at the Club. Provides tours and offers suggestions to promote the club's facilities for private events.
  • Collaborates with members in planning luncheons, meetings, wedding receptions, dinners, children’s parties, and other social events; obtains pertinent information needed for guest planning.
  • Works with the Catering & Events Director and the Executive Chef to determine selling prices, menus, and other details for special events.
  • Responsible for printing menus, place cards and signage, securing decorations, entertainment, and other special requests; confirming vendor fees and delivery times for the Club’s social events.
  • Inspects finished preparations for events; is often present to oversee the actual greeting and service of guests.
  • Maintains past and potential event files; schedules calls or visits to assess ongoing needs of prospective clients for catering & events.
  • Creates and distributes a detailed Banquet Event Order for each social and private event. Includes all details such as menu and beverage requirements, timelines and specific requirements regarding set-up, A/V equipment, and other elements relevant to events.
  • Reviews financial reports with the Catering & Events Director and assists to ensure budget goals are met. Ensures sales and forecast reports are up to date and accurate.
  • Completes diagrams for rooms to include banquet item placement, and related event detail.
  • Plans, promotes, and generates enthusiasm and interest for the Club's social activities.
  • Manages and reviews banquet billing and arranges prompt payment for events.
  • Performs special projects as assigned by the Catering & Events Director or Assistant General Manager.

Working Conditions: Office Setting

Requirements:


Special Requirements:

  • Ability to keep information confidential
  • Must possess an outgoing personality
  • Must possess honesty and integrity
  • Must be courteous and tactful at all times
  • Must treat others with kindness and respect
  • Ability to effectively communicate in a professional manner to members and staff
  • Office experience with accurate typing skills of 40 wpm.
  • Good communications skills both verbally and in writing
  • Must be organized and manage time effectively
  • Must possess emotional stability
  • Professional appearance, use of proper grammar and pleasant telephone voice
  • Clear and legible handwriting
  • Food and beverage knowledge helpful

EXPERIENCE/EDUCATION

Previous experience in CATERING/SALES/EVENTS and in a Private Country Club setting. Ability to work with event management and point of sale software as well as Microsoft Office and basic graphic design programs. College degree in Hospitality, Catering Sales or other related field preferred. Excellent communication skills both verbal and written, pleasant personality, a high level of integrity and ability to collaborate well with others. This position is generally Tuesday through Saturday and will require working some nights, most holidays, and Sundays or Mondays on occasion.


Physical Functions: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally required to stand, walk, climb stairs, balance stoop, kneel, crouch, crawl and/or sit up to eight hours per day.
  • Use hands to finger, handle, or feel objects, tools and/or controls.
  • Reach with hands and arms.
  • Hearing and talking sufficient to communicate with members, guests, vendors, and co-workers.
  • Specific vision abilities include close vision, vision sufficient to read, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Must be able to push, pull or lift weights up to 30 lbs.
  • Independent mobility through clubhouse.

Pay: Base pay + Commissions + Discretionary Bonus


Benefits: Paid Time Off

Medical, Dental, Vision, Basic Life Insurance, Short & Long Term Disability, Employee Assistance, FSA/HSA, 401(k)

Referral Program, Scholarship Program