Office Coordinator

2 weeks ago


Phoenix, United States Maricopa County Full time

Posting Date

04/18/24

Application Deadline

04/25/24

Pay Range

Full Range: $19.65 - $30.75 hourly

Job Type

Unclassified

Department

Human Services

About the Position

The Office Coordinator, focusing on facilities management, is essential in supporting the operations of the Human Services Department by providing administrative assistance. Responsibilities include administering vehicle and equipment repair and preventative maintenance tracking. Maintaining up-to-date operational policies and procedures, and coordinating with vendors to schedule deliveries and resolve facility-related concerns. The Office Coordinator will interact with internal staff, county department staff, and external staff.

About Us

Together, we can thrive.

In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success, and enable seniors to live independently.

Join our team and unlock your potential

Proud to Offer
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including healthcare premium discounts
- Employee discounts for goods and services
- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1
- Learn more at
- Work With Us | Maricopa County, AZ

We Require
- Three years of progressive clerical/administrative experience
- High School Diploma or GED
- Post-secondary education may substitute for the experience requirement on a year-for-year basis.
- Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
- Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card

We Also Value
- Associate’s degree or higher
- Advanced clerical/administrative experience
- Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols
- PDF document development

Job Contributions
- Manage and prioritize facility service requests under the oversight of the Facility’s supervisor, directing necessary repairs or remediation to the appropriate lessor or the County’s Facility Management Department as required. Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives.
- Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management.
- Develop purchase orders and acquisition requests for goods and services necessary for Facilities and Administration, ensuring timely and cost-effective procurement.
- Assist in developing, updating, and maintaining critical operational documents such as Emergency Procedures, Continuity of Operation Plans (COOP), Scope of Work, fire Drill/Evacuation Protocols, and maps to ensure employee safety and regulatory compliance.
- Coordinate the management of the organization’s vehicle fleet, including scheduling regular maintenance, monitoring usage, and serving as the primary point of contact with Equipment Services.
- Handle all aspects of document management, including coordinating document storage, shredding services, and retrieving archived documents, ensuring compliance with data protection regulations.
- Manage parking logistics, including allocating and monitoring parking passes, authorizing parking validations, coordinating with parking vendors, and maintaining a current record of parking usage.
- Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational.
- Oversee the distribution and allocation of office supplies and equipment essential for the operation and upkeep of the organization's facilities group.

Working Conditions
- Work is routinely performed in an office environment, which may require long periods of sitting, reading, and typing.
- Requires travel to program sites throughout Maricopa County

Selection ProcedureMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.


  • Office Coordinator

    23 hours ago


    Phoenix, United States RI International, Inc. Full time

    RI International is the leader in Peer-Powered Support to those in crisis for mental health and substance use. Our Mission is to empower people to recover, succeed in accomplishing their goals, find meaning and purpose in life, and reconnect with the Office Coordinator, Coordinator, International, Behavioral Health, Business Services, Office, Skills

  • Office Coordinator

    3 days ago


    Phoenix, United States Trellis Full time

    Job DescriptionJob DescriptionThe coordinator supports the Director of Business Operations in the implementation of all Operational and Administrative Functions. The position requires a professional demeanor, the ability to multitask, and display time management. The Office Coordinator must possess a strong work ethic, great communication skills, and strong...


  • Phoenix, United States American Dental Companies Full time

    Job DescriptionJob DescriptionJoin Our Dynamic Team as a Dental Front Office Coordinator!Immediate Opening at Solterra DentistryAre you passionate about creating a welcoming patient environment and ensuring smooth office operations? We seek a dynamic and friendly Dental Front Office Coordinator to join our team!Key Responsibilities:- Greet patients with a...


  • Phoenix, United States American Dental Companies Full time

    Job DescriptionJob DescriptionJoin Our Dynamic Team as a Dental Front Office Coordinator!Immediate Opening at Solterra DentistryAre you passionate about creating a welcoming patient environment and ensuring smooth office operations? We seek a dynamic and friendly Dental Front Office Coordinator to join our team!Key Responsibilities:- Greet patients with a...

  • Facilities Coordinator

    22 hours ago


    Phoenix, United States LJA Engineering Full time

    Title: Facilities CoordinatorDivision: Office ServicesLocation: Phoenix, AZ (Must be living in this area) LJA is a 100% employee-owned, multidisciplinary engineering and consultancy firm that takes pride in consistently ranking as a best place to work in multiple regions. We seek solutions in a number of fields within our nine comprehensive sectors: Public...


  • Phoenix, United States Havana Shade Full time

    Job DescriptionJob DescriptionWe are a fast growing expanding company seeking an Office Service Coordinator to join our team grow! You will be responsible for helping customers who call in or contact us regarding a problem with their product. You will schedule our maintenance teams to go out and repair their product.  Office Hours 6:30am...


  • Phoenix, United States Today's Dental Full time

    We are a private practice (non-cooperate or DSO) is in search of a Front Office Coordinator to join our amazing team. We are looking for a friendly, enthusiastic person who enjoys working with people.Check-in/Check-out patientsAnswering multi line phonesScheduling appointmentsProviding any additional assistance or support in daily operationsRequirements:Job...


  • Phoenix, United States SCA Health Full time

    Overview: Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality...

  • Parts Manager

    2 weeks ago


    Phoenix, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, & HI. With over 40 years of success in office equipment and technology sales/service,...


  • Phoenix, United States ConsultNet Full time

    Administrative CoordinatorPhoenix, AZ3+ Month Contract: $20-$22.75 per hourOur client is in search of a Administrative CoordinatorThe ideal candidate will have an Associate's Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities,...

  • Administrative Coordinator

    Found in: Appcast US C2 - 1 week ago


    Phoenix, United States ConsultNet Full time

    Administrative CoordinatorPhoenix, AZ3+ Month Contract: $20-$22.75 per hourOur client is in search of a Administrative CoordinatorThe ideal candidate will have an Associate's Degree from a regionally accredited institution and three years of advanced administrative office support, secretarial, or related experience providing office coordination activities,...

  • Administrative Coordinator

    Found in: Appcast Linkedin GBL C2 - 7 days ago


    Phoenix, United States Cactus Asphalt Full time

    Pay: $18-$22Monday- Friday 8am-5pmPavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies...


  • Phoenix, United States Surgical Care Affiliates Full time

    Overview Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality...


  • Phoenix, United States Pavement Preservation Group Full time

    Job DescriptionJob DescriptionPay: $18-$22Monday- Friday 8am-5pmPavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, Southwest Slurry Seal, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge...


  • Phoenix, United States State of Arizona Full time

    ARIZONA DEPARTMENT OF HOMELAND SECURITY - The Arizona Department of Homeland Security was established in 2006 by the Arizona State Legislature to support the mission of providing strategic direction and access to federal homeland security grant program resources that will further enable the stakeholders' collective goals to prevent, protect, mitigate,...

  • Office Manager

    1 week ago


    Phoenix, United States Luxury Residential Interior Design Studio Full time

    Job DescriptionJob DescriptionOffice Manager-Interior Design FirmWe are an interior design firm looking for a professional office manager who can control a fast-paced environment. The right candidate must be reliable and have exceptional organizational skills that can multitask.Purchasing for a furniture store or interior design firm is MANDATORY! 4 YEARS OF...

  • Manufacturing Coordinator

    Found in: beBee jobs US - 1 week ago


    Phoenix, Arizona, United States findojobs Full time

    Gowan Milling is looking for a Manufacturing Coordinator. This position is part time, with option to transition to full time, based on department need and employee performance. This position reports into the Logistics Manager.Duties and Responsibilities:Coordination of shipping and receiving activitiesTracking of daily production and material...


  • Phoenix, United States ACCENT Hiring Group Full time

    Job DescriptionJob DescriptionExecutive CoordinatorPhoenix, AZJoin a dynamic team as an Executive Coordinator! Our client is looking for a proactive individual with superb organizational skills to provide crucial support in our rapidly expanding office.Key Responsibilities:Office Management: Oversee the day-to-day operations to ensure smooth functioning of...

  • Office Engineer

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago


    Phoenix, United States PumpMan Phoenix Full time

    PumpMan Phoenix, a PumpMan Holdings company, specializes in the design, installation, repair, and sales of equipment related to commercial and private water systems, including vertical turbine pumps, horizontal pumps, centrifugal pumps, and wastewater systems.Our employees are offered a great work environment, professional career development, competitive...

  • Office Engineer

    Found in: Appcast US C2 - 2 weeks ago


    Phoenix, United States PumpMan Phoenix Full time

    PumpMan Phoenix, a PumpMan Holdings company, specializes in the design, installation, repair, and sales of equipment related to commercial and private water systems, including vertical turbine pumps, horizontal pumps, centrifugal pumps, and wastewater systems.Our employees are offered a great work environment, professional career development, competitive...