Administrative Coordinator Iii

3 weeks ago


Orange, United States Kaiser Permanente Full time

**Job Summary**:
**Essential Responsibilities**:

- Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with mínimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
- Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
- Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with mínimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with mínimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
- Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with mínimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
- Assists with event execution by: arranging small-scale events, with mínimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with mínimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.

**Minimum Qualifications**:

- Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
- High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

**Additional Requirements**:

- Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

PrimaryLocation : California,Orange,Orange Rehabilitation Pavilion

HoursPerWeek : 40

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri

WorkingHoursStart : 07:30 AM

WorkingHoursEnd : 04:00 PM

Job Schedule : Full-time

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee

Job Level : Individual Contributor

Job Category : Business Operations

Department : Rehabilitation Pavilion - Physical Therapy-Regular Clin - 0806

Travel : Yes, 10 % of the Time



  • Orange, United States Alta Hospitals Full time

    Capitation Analyst III communicates and disseminates guidelines or documentation relating to Capitation payments for PCPs and Specialists. Creates reports and evaluates all potential recovery. Plan and set goals, in dynamic environment, for department goals. Analyze capitation data and research variances. Develop self, and maintain knowledge of managed care...


  • Orange, United States Prospect Medical Holdings Full time

    Job Description Capitation Analyst III communicates and disseminates guidelines or documentation relating to Capitation payments for PCPs and Specialists. Creates reports and evaluates all potential recovery. Plan and set goals, in dynamic environment, for department goals. Analyze capitation data and research variances. Develop self, and maintain knowledge...


  • Port Orange, United States By Light Full time

    Overview The Planner III plans, schedules and coordinates the flow of work and materials that initiates demand internally and externally to drive supply chain; and within or between departments, according to the production schedule. The Planner III is responsible for maintaining and reporting production schedules, which includes but is not limited to...


  • Orange, United States SOTA Imaging Full time

    Job DescriptionJob DescriptionJob Description: As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of the office or department. Your responsibilities will include administrative and clerical tasks, coordination of office activities, and providing support to management and staff. Strong organizational skills,...


  • Orange, United States Rishabh RPO Full time

    Job DescriptionJob DescriptionJob Title: Talent Acquisition Coordinator / HR Coordinator / HR Associate Location: Orange, CT Duration: 8 months + ContractRate: $34 HourlyDescription:We are seeking a dedicated Talent Acquisition Coordinator to assist with our recruitment efforts using Workday. The ideal candidate will be responsible for creating job...


  • Orange, United States Chapman University Full time

    Job DescriptionJob DescriptionReporting to the Chairs of Biomedical and Pharmaceutical Sciences (BPS) and Pharmaceutical Economics and Policy (PEP), the incumbent will provide administrative support to the department chairs, faculty, research staff, and graduate students. Manage department office and oversee workflow. Maintain and submit records for the use...


  • Orange, United States Gulfstream Strategic Placements Full time

    Job Summary: Administrative Assistant - Construction SafetyLocation: Orange County, CAOverviewWe are seeking a proactive and organized Administrative Assistant to support our Construction Safety team in Orange County, CA. This role is ideal for individuals with a background in administration and a solid understanding of commercial construction, fabrication...


  • Orange, United States Gulfstream Strategic Placements Full time

    Job Summary: Administrative Assistant - Construction SafetyLocation: Orange County, CAOverviewWe are seeking a proactive and organized Administrative Assistant to support our Construction Safety team in Orange County, CA. This role is ideal for individuals with a background in administration and a solid understanding of commercial construction, fabrication...


  • Orange, United States Alta Hospitals Full time

    The Contract Administrator works positively and collaboratively with a diverse mixture of internal and external audiences to build awareness, support and confidence in PMH and its services. The Contract Administrator is a part of the legal team and works closely with all members including Executive Leadership to research, prepare contracts, review documents,...


  • Orange, United States Prospect Medical Holdings Full time

    Job Description The Contract Administrator works positively and collaboratively with a diverse mixture of internal and external audiences to build awareness, support and confidence in PMH and its services. The Contract Administrator is a part of the legal team and works closely with all members including Executive Leadership to research, prepare contracts,...


  • Orange, United States Providence Full time

    For direct patient care roles: Performs and maintains currency of essential competencies as required by specific area of hire and populations served. Medical Staff Administrative Support - Supports the QM/UM Director, Medical Director, Associate Medical Director, U/M Medical Director, and Administration:  Prepares routine reports, records,...


  • Orange, United States Orange Healthcare & Wellness Centre Full time

    Orange Healthcare & Wellness Centre - Under the direction and supervision of the Director of Nursing Services, the Medicare/MDS Coordinator is responsible for notifying and coordinating the Interdisciplinary Team (IDT) for MDS assessment completion in accordance with State and Federal regulations.Medicare MDS Coordinator QUALIFICATIONS• Current licensure...

  • Program Coordinator

    4 weeks ago


    Orange, United States Green solutions Full time

    **Duties & Responsibilities**: - 85% - Program Support - Participates in a mission driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability. - Assists the team in carrying out department responsibilities and collaborates with others to support short - and long-term goals/priorities for the...


  • Orange, United States Orange County Neuropsychiatric Rese Full time

    Job DescriptionJob DescriptionNRC Research Institute has been conducting clinical trials for pharmaceutical and biotech companies since 2004. We specialize in pharmaceutical clinical trials involving Central Nervous System disorders such as Schizophrenia, Bipolar Disorder, Depression, ADHD, Autism and numerous medical indications in Rheumatology and Vaccine...


  • Orange, United States Orange County Neuropsychiatric Rese Full time

    Job DescriptionJob DescriptionNRC Research Institute has been conducting clinical trials for pharmaceutical and biotech companies since 2004. We specialize in pharmaceutical clinical trials involving Central Nervous System disorders such as Schizophrenia, Bipolar Disorder, Depression, ADHD, Autism and numerous medical indications in Rheumatology and Vaccine...


  • Orange, United States Orange County Neuropsychiatric Rese Full time

    NRC Research Institute has been conducting clinical trials for pharmaceutical and biotech companies since 2004. We specialize in pharmaceutical clinical trials involving Central Nervous System disorders such as Schizophrenia, Bipolar Disorder, Depression, ADHD, Autism and numerous medical indications in Rheumatology and Vaccine development.  We are looking...


  • West Orange, United States Mitchell Martin Inc. Full time

    The role involves supporting and facilitating communication with team members and individuals served by the client. The position often serves as the initial point of contact for visitors and callers. Responsibilities include providing general program support, maintaining a welcoming office environment, participating in team meetings, data entry, billing...


  • West Orange, United States Mitchell Martin Inc. Full time

    The role involves supporting and facilitating communication with team members and individuals served by the client. The position often serves as the initial point of contact for visitors and callers. Responsibilities include providing general program support, maintaining a welcoming office environment, participating in team meetings, data entry, billing...


  • Orange, United States Chapman University Full time

    Job Description Summary Reporting to the Department Chair, coordinates the Doctor of Physical Therapy graduate program’s recruitment, admission and registration for new student processes. Supports the assessment and admission decisions for DPT Applicants, and supports special events, meetings, and program activities. General administrative duties such as...


  • Orange, United States Orange County Neuropsychiatric Rese Full time

    Job DescriptionJob DescriptionNRC Research Institute has been conducting clinical trials for the worlds pharmaceutical firms since 2004. We specialize in pharmaceutical clinical trials involving CNS (Central Nervous System) disorders such as Schizophrenia, Bipolar Disorder, Depression, ADHD, Autism, and more. We are looking for an energetic entry-level...