Executive Assistant, Real Estate Investment

2 weeks ago

Philadelphia, United States Mark Buys Your Home Full time

**Position: Executive Assistant**
**Reports To: Mark**

**Role**
We seek a dynamic and adaptable Executive Assistant to join our evolving real estate investment company. This role is designed for someone who thrives in a fluid work environment, where routines change regularly, and enjoys the challenge of supporting a rapidly growing business.

**Responsibilities**
- **Strategic Support**: Assist Mark in executing his vision and driving business growth.
- **Data Management**: Gather and populate CEO Metrics and Minimum Monthly Spend data.
- **Content Production**: Assist with content creation for MarkBuysYourHome.
- **Calendar Management**: Oversee Mark’s calendar, productivity, travel arrangements, and logistics.
- **Systems Development**: Scribe and develop new systems and processes.
- **Task Management**: Help Mark complete personal and business checklist items.
- **Project Handoff**: Facilitate the implementation and management of projects once initiated.
- **Goal Focus**: Ensure Mark remains focused on the company's goals.
- **Process Documentation**: Create processes from team activities and solutions.
- **Policy Review**: Review and update company policies and SOPs.
- **System Implementation**: Assist in building and implementing systems and processes in company software.
- **Team Support**: Support and back up team members in leasing and transactions.
- **Project Management**: Assist with the management of various construction projects, including ordering materials, organizing, and billing.
- **Customer Service**: Track closing timelines and clients to ensure excellent customer service.
- **Department Coordination**: Work with other departments to stay on track.

**Results**
- Team members have clear outcomes, scoreboards, and accountability (OTA: Outcome, Transparency, Accountability).
- An engaged team of True Believers committed to the company's direction and goals.
- Practice of transformational leadership, enabling team members to realize their potential.
- Projects are completed on time, achieving desired outcomes for the company and clients.
- Utilization of minimum effective dose systems and platforms for maximum results.
- Accurate and up-to-date foundations in accounting, finance, taxes, human resources, and legal matters.
- Comprehensive documentation of all company systems and processes.
- Written and documented systems and processes for the leasing and transactions department within company software.

**Requirements**:

- High-level communication skills.
- Ability to self-regulate emotionally during times of pressure and stress.
- Consistent understanding of Mark’s intent and vision, serving as a reliable sounding board.
- Goal-setting skills with the ability to develop achievable timelines.
- Advanced self-awareness and leadership skills.
- Data-driven assessment capabilities.
- Ability to minimize distractions for Mark and act as a barrier against unnecessary noise.
- Creativity and problem-solving skills.
- Experience in accounting/bookkeeping.
- Strong organizational skills.
- Desire to grow with the company in an evolving role.
- Strong attention to detail is required.

If you are an organized, proactive professional with a passion for real estate and a knack for efficiency, we would love to hear from you. Join us in our mission to revitalize communities and drive business growth.

**To Apply**:
**Job Types**: Full-time, Part-time

Pay: $45,000.00 - $75,000.00 per year

Expected hours: 40 per week

**Benefits**:

- Flexible schedule

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (preferred)

Work Location: In person

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