Administrative Assistant

2 weeks ago

Saint Paul MN, United States Minnesota Staffing Full time

Administrative Assistant We are looking for an organized and detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth processes, and assisting with essential administrative tasks. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys working with documents and schedules. Responsibilities: Coordinate and schedule tax appointments using Outlook to ensure timely and efficient planning. Manage incoming mail and distribute it appropriately to maintain organized communication. Prepare and send invoices, ensuring accuracy and proper documentation. Assemble tax returns by printing, binding, and organizing materials for client distribution. Scan and process documents, including tax returns, for electronic record-keeping. Prepare tax packets and ensure they are ready for mailing or client pickup. Handle data entry tasks to keep records up to date and accurate. Respond to inbound calls and provide attentive receptionist support. Perform other administrative duties as assigned to contribute to overall office efficiency. Requirements: Proven experience in administrative assistance or a related role. Proficiency in using Microsoft 365 Enterprise for scheduling, document management, and communication. Strong organizational skills with attention to detail in assembling and processing documents. Ability to handle receptionist duties and answer inbound calls with a focus on accuracy and thoroughness. Experience with scanning and electronic filing of documents. Familiarity with preparing and managing packets and paper filing systems. Effective communication skills to collaborate with team members and clients. Ability to adapt to various administrative tasks and prioritize workload efficiently. Minnesota Staffing

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