Administrative Assistants-Temp-Legal

1 week ago

Saint Paul MN, United States Amivie Full time

Administrative Assistant
The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.
Responsibilities
Onboarding & Personnel
Complete onboarding and hiring processing for new hires;
Set up training files and access to computer based learning platforms;
Maintain updated training files for staff;
Set up and manage staff files;
Assist with payroll management functions;
Service Records & Billing
Complete data entry for new and existing persons served;
Manage and maintain current files in electronic health records;
Assist with data reports and dissemination of information from service records;
Maintain service records as needed and ensure security of records;
Assist with billing reports and processing functions;
Compliance & Safety
Ensure on-site safety of office and compliance with OSHA requirements in office;
Ensure safety drills and reporting of safety drills to EHS / Quality Management;
Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;
Office Administration
Ensure office(s) are supplied and well-maintained;
Ensure access to office is limited to authorized personnel;
Manage shared resources within office(s);
Provide technical and administrative support to office personnel, staff, and providers as needed.
Special Projects
Participate in quality assurance and quality improvement efforts;
Other duties as assigned.
Qualifications
High School Diploma or equivalent
1 year experience in an office environment, preferably in a human services field
Proficiency with computer applications and productivity software
Attention to detail and professionalism in the workplace
Occasional travel may be required
Amivie

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