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Executive Assistant

4 weeks ago

Washington, Washington, D.C., United States Collabera Full time

Job Title: Executive Assistant II

Job Location: Seattle, WA 98109

Job Duration: 12 Months (Contract) (Possibility of Extension/Conversion to FTE)

Pay Range: $27.09/hr to $29.09/hr

Job Description:

  • If you are looking to work in a fast-paced environment where ownership, speed, accuracy, professionalism, and confidentiality are essential, this is the role for you.
  • We are seeking an Executive Assistant who is driven, organized, resourceful, proactive, and customer-obsessed to support 2-3 Directors in Global Accounts Receivable (GAR).

Key job responsibilities

  • The support and planning of several key finance deliverables
  • Develop and maintain a one stop shop system and process for all documentation both electronically and manually
  • Complete a high volume of tasks and projects quickly with little guidance
  • React with appropriate urgency to situations and events that require a quick response or turnaround
  • Manage complex calendars and scheduling to support teams in multiple locations
  • Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Document writing, editing, and readiness
  • Ensure accurate archiving of departmental data on appropriate sites
  • Management of team space, including moves and reconfiguration
  • Expense reimbursement including report coordination, submission and issue tracking
  • Have fun at work and help others do the same

Qualifications:

  • Experienced executive assistants or administrative assistants (not looking for anyone who does not have extensive executive or admin experience)
  • Extensive Experience supporting directors preferred with large teams.
  • Education: Bachelor's degree would be a nice to have. HSD/GED minimum requirement.
  • Minimum of Five+ years of executive assistant experience supporting high level executives/directors.
  • Software: Concur, MS 365 products, Slack, SharePoint, travel software.
  • Experience with calendar scheduling/management, taking meeting notes, and other related job duties mentioned in JD above.

Leadership Principles:

  • Dive deep
  • Earns trust
  • Bias for action
  • Learn and be curious

Top 3 must-have hard skills:

  • Minimum of Five+ years of executive assistant experience supporting high level executives/directors
  • Software: Concur, MS 365 products, Slack, SharePoint, travel software
  • Experience with calendar scheduling/management, taking meeting notes, and other related job duties