Administrative Assistants-Temp-Legal
1 week ago
We are seeking great talent to help us build The DNA of tech.®
Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Come join us and help us build The DNA of tech.™
Do you want to help us build the DNA of tech.? Vishay is currently seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to both our Legal and Finance teams. This role requires a professional who thrives in a fast-paced environment, demonstrates strong initiative, and has exceptional Excel and data management skills. Malvern, PA (hybrid work schedule)
Legal Support
Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents.
Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence.
Coordinate document execution, signatures, and archiving.
Support compliance, ethics and regulatory reporting by gathering data and preparing documentation.
Provide administrative and analytical support to the Finance team.
Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts) to create reports, track expenses, and analyze data.
Assist in preparing monthly, quarterly, and year-end financial reports.
Reconcile financial data, invoices, and expense reports with a high degree of accuracy.
General Administrative Support
Handle confidential information with discretion and professionalism.
Assist with management of corporate travel program.
Support team projects and process improvements as assigned.
Bachelor’s degree in business administration, Finance, Legal Studies, or related field preferred; 5+ years of administrative support experience, preferably supporting legal or finance departments.
~ Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred).
~ High level of discretion in handling sensitive and confidential information.
~ Experience with contract management systems or financial software (e.g., SAP, Workday, NetSuite).
~ Basic knowledge of legal terminology and finance processes.
~ Vishay offers a comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals. This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. Citizen, lawful permanent resident, refugee, or asylee.”
It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to sex, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact HR.Operations@Vishay.com assistance
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