Administrative Assistants-Temp-Legal

2 weeks ago

Ford City PA, United States PulFlex Technologies, LLC Full time

Job Title: Purchasing & Administrative Assistant Position Overview
The Purchasing & Administrative Assistant is a dual-role position responsible for coordinating procurement activities while providing comprehensive administrative support to ensure smooth day-to-day operations. This role is ideal for a highly organized, detail-oriented individual who can manage vendor relationships, track purchasing needs, and support management with administrative tasks.


Purchasing Responsibilities
Source, evaluate, and select suppliers for materials, equipment, and services.
Maintain accurate purchasing records, vendor files, and inventory levels.
Track orders and ensure timely delivery of materials.
Coordinate with internal departments to understand purchasing needs and forecast demand.
Resolve issues related to orders, invoicing, or supplier performance.
Assist with supplier performance evaluations.
Administrative Assistant Responsibilities
Provide administrative support to management and staff.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Prepare reports, presentations, correspondence, and other documents.
Answer and direct phone calls; Organize and maintain filing systems—digital and physical.
Support office operations, including supply inventory, equipment maintenance, and general office upkeep.
Handle incoming/outgoing mail, shipping, and package logistics.


High school diploma required; 2+ years of experience in purchasing, procurement, administrative support, or related roles.
~ Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or purchasing software experience a plus.
~ Ability to multitask, prioritize, and manage deadlines.
~ Vendor negotiation & relationship management
Time management
Data accuracy & documentation
Customer service mindset
Office-based role with standard business hours.
Occasional lifting of packages or office supplies (typically up to 25 lbs).
Collaboration with multiple departments, including operations, accounting, and management.
Must be willing to travel to suppliers up to 5% of the time.

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