Executive Administrative Assistant Needed Immediately
3 weeks ago
Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities.
Support company-wide programing and events, including organizing materials and overseeing planning efforts
Coordinate domestic and international travel arrangements
Welcome visitors and assist with on-site meetings
Maintain organized legal files and assist with document retrieval upon request
Assist in certifying legal documents (Notary Public certification preferred but not required)
Provide occasional backup coverage for front desk operations and general office support
Take on additional administrative or project based tasks as needed
5+ years of executive administrative experience
~ Prior experience supporting HR and/or legal leadership, preferably within the financial services industry
~ Bachelor's degree or equivalent experience strongly preferred
~ Demonstrated ability to handle confidential information with integrity and professionalism
~ Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders
~ Proficient in Microsoft Office Suite and Zoom
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