Executive Administrative Assistant Needed Immediately
2 weeks ago
AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant . This is a high-impact position that serves as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party . The role offers a hybrid work schedule, depending on office needs.
Job Function : Administrative: Executive Secretary/Asst.
Employment Type : Temporary (Assignment expected to run through to early February 2026)
Workplace Type : Hybrid (Depending on office needs)
Pay Rate : $35.00 per hour
Serve as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and travel logistics.
Calendar & Travel Management : Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports.
Key Projects : Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events.
Administrative Operations : Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed.
Attend Monday morning staffing meetings and provide in-office support for meetings and events.
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