Executive Administrative Assistant Needed Immediately
4 weeks ago
AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant . This is a high-impact position that serves as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party . The role offers a hybrid work schedule, depending on office needs.
Job Function : Administrative: Executive Secretary/Asst.
Employment Type : Temporary (Assignment expected to run through to early February 2026)
Workplace Type : Hybrid (Depending on office needs)
Pay Rate : $35.00 per hour
Serve as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and travel logistics.
Calendar & Travel Management : Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports.
Key Projects : Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events.
Administrative Operations : Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed.
Attend Monday morning staffing meetings and provide in-office support for meetings and events.
-
Beverly Hills, CA, United States Career Group Full timeRole: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Location: On-site, Beverly Hills, CA Schedule: Monday–Friday, 7:30 AM – 4:30 PM PT (availability 24/7 for urgent needs required) Start Date: ASAP – Immediate availability required; candidates must not be currently in a full-time role ...
-
Cupertino, CA, United States PTR Global Full timeExecutive Assistant Is this your next job Read the full description below to find out, and do not hesitate to make an application. The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. ...
-
Cupertino, CA, United States PTR Global Full timeExecutive Assistant The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Handle confidential information with utmost...
-
Palo Alto, CA, United States Innovations PSI Full timeOur client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and...
-
Santa Rosa, CA, United States Eastdil Secured Full timeEastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly...
-
Santa Clara, CA, United States Eastdil Secured Full timeEastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly...
-
San Diego, CA, United States Davlyn Investments Full timeFull-Time, In Office, Monday - Friday Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. We offer a great company culture with monthly lunches, an annual company...
-
Miami Beach, FL, United States MINT Impeccable Lifestyle and Travel Full timePLEASE, NO PHONE CALLS ** Cover Letter Is Mandatory For This Position Submit your CV and any additional required information after you have read this description by clicking on the application button. We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid...
-
Miami Beach, FL, United States MINT Impeccable Lifestyle and Travel Full timePLEASE, NO PHONE CALLS ** Cover Letter Is Mandatory For This Position We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO’s...
-
San Francisco, CA, United States Veterans Sourcing Group, LLC Full timeJob Title: Executive Assistant Contract: 12 Month Contract with possibility of extension Location: San Francisco, CA (100% Work from home) Job Description: Experience Level: 3-5 years Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a...
