Executive Administrative Assistant Needed Immediately
3 weeks ago
Oscar is working with a leading data transformation organization that is looking for an experienced Executive Assistant to join their team.
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
As the Executive Assistant to the CEO — a proactive, highly organized professional who can anticipate needs, streamline operations, and support high-level decision-making; This is a hands-on role in a fast-paced environment, ideal for someone who thrives on variety, discretion, and collaboration. You’ll act as a trusted partner to the CEO, ensuring priorities are met, initiatives move forward, and communication remains clear and timely across teams and stakeholders.
Key Responsibilities:
Manage a complex and dynamic executive calendar with exceptional attention to detail and confidentiality.
Coordinate meetings, events, and travel logistics in alignment with strategic priorities.
Prepare agendas, capture key discussion points, and track follow-up actions to completion.
Serve as liaison between the CEO and internal/external partners.
Support project tracking, documentation, and reporting across departments.
Maintain organization of workflows, inboxes, and ongoing initiatives to ensure seamless operations.
Facilitate cross-functional communication and coordination on key deliverables.
Draft, review, and edit correspondence and presentations.
Identify opportunities to enhance efficiency, streamline processes, and improve information flow.
Qualifications:
~5+ years of experience as an Executive Assistant, Business Partner, or Chief of Staff–type role (startup, tech, or high-growth environment preferred).
~ Exceptional organizational, communication, and problem-solving skills.
~ Proven ability to exercise sound judgment and handle confidential information with professionalism.
~ Comfortable operating in a fast-paced, evolving organization with competing priorities.
~ Strong attention to detail and ability to anticipate needs before they arise.
Recap:
Location: Philadelphia, Pennsylvania (Onsite)
Type: Permanent Full-time
Rate: $90k - $110k base salary dependent on relevant experience + Benefits package
If you think you're a good fit for the role, we'd love to hear from you
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