See more Collapse

Executive Assistant

2 months ago


New York NY United States GTT, LLC Full time
Executive Assistant

Contract Duration 5+ Months
Pay range $50 - $55/hr

Your Mission:

The client Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives).
The Executive Assistant has customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communicating on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings.
In keeping with these duties, EAs are required to develop an acute understanding of the Executives' work style and requirements and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for the allocation of the Executive's time.
EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment.
In summary, EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be required to be in the office up to three days a week and also flexibility with executive schedules and meetings.
Provide routine assistance to up to 4 Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives
Provide ad-hoc coverage for senior Executives when they travel to other client offices or offsite locations, including but not limited to logistical support, room booking, office questions, catering
Create and maintain an inventory of critical path projects and high-priority business development activities
Maintain calendar for the Executive using an electronic calendaring system
Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials
Arrange travel, and prepare itineraries including air and ground transportation, hotel reservations, out-of-town dining, and car rentals
Prepare Executive expense reports and process Executive charge card reconciliation
Create and distribute reports germain to business operations.
Providing assistance to in-office staff including receiving catering, room booking, and general office questions
Reconciliation of purchase orders for Executives, if needed

Desired Skills and Experience
Your Competencies:
Superior verbal and written communication skills
Exercises discretion and sound judgment; maintains confidentiality
Excellent organizational and time management skills
Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite
Dependable, punctual, follows instructions, responds to management direction, and solicits feedback to improve performance
Ability to work independently and proactively; demonstrates initiative
Ability to make professional decisions based on accumulated knowledge of position responsibilities
Demonstrates accuracy and thoroughness; monitors own work to ensure quality
Ability to multitask effectively
Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
Commitment to excellence

Your Education & Experience:
Minimum of 3 years experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.

Note:
This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position; other duties outside of normal responsibilities may be performed as necessary to meet the needs of the organization.

Benefits:
Medical, Vision, and Dental Insurance Plans
401k Retirement Fund

#gtthcr
#LI-Hybrid
24-08048

We have other current jobs related to this field that you can find below


  • New York City, United States The Assistant Company Full time

    The Assistant Company The Assistant Company New York, NY New York, NY Full-time Full-time From $56 an hour From $56 an hour 23 hours ago 23 hours ago 23 hours ago No phone calls please.Position:Temporary Personal Assistant In this role as temporary Personal Assistant to a high profile Manhattan business executive, you will perform a variety of tasks that...


  • New York, United States Executive Profiles Inc. Full time

    Our client is an established leader in contemporary sportswear and growing. We are looking for an Account Executive Manager who has a minimum of 8 years selling and merchandising experience. Must have a dynamic personality and a passion for fashion and sales. The ideal candidate will help drive revenue by continuing to build strong relationships and business...

  • Executive Assistant

    3 months ago


    New York, NY, United States Shiseido Full time

    Job Summary:  Assist and coordinate daily administrative needs and special projects. Maintains communication and strong working relationships with other offices/departments within the Shiseido organization. Primary Duties & Responsibilities:  Office communications: phone, email, voicemail management. Maintains daily record of all call and calls back as...

  • Executive Assistant

    3 weeks ago


    New York, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a start-up company that is eager to bring on an intelligent and...


  • New York, NY, United States TemPositions Full time

    We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced environment.Responsibilities:Calendar Management:...


  • New York, NY, United States TemPositions Full time

    We are seeking a highly organized and professional Executive/Personal Assistant to provide comprehensive support to a dynamic personal injury attorney. The ideal candidate will be proactive, possess excellent communication skills, and have a strong ability to prioritize tasks and manage a fast-paced environment.Responsibilities:Calendar Management:...

  • Executive Assistant

    2 weeks ago


    New York, United States Atrium Staffing Full time

    Our client, a prominent mid-sized company in the financial services sector, is seeking a professional and polished Executive Assistant. This company is known for its excellent growth opportunities and supportive work culture. Salary/Hourly Rate: $80k Annually Position Overview: The Executive Assistant will provide comprehensive support to the CEO,...


  • New York, United States Criterion Executive Search Full time

    Job DescriptionJob DescriptionOur esteemed client, a leading wholesale insurance brokerage firm, is seeking a highly skilled and proactive Executive Assistant to provide dedicated support to one of their dynamic leaders. Based in the heart of Downtown New York City, this is a unique opportunity to contribute to the success of a top-performing team in the...

  • Executive Assistant

    3 weeks ago


    New York, United States TBG | The Bachrach Group Full time

    Growing Private Equity Firm seeking a strong and eager Executive Assistant to support Partner for Fundraising Team- visible position!Must have Strong Executive Assistant experience that has worked closely with C-Suite Executives.Senior Executive Assistant to support busy Managing Partner on the Fundraising Team.Seeking a true right arm to be involved with...

  • Executive Assistant

    4 weeks ago


    New York, United States TBG | The Bachrach Group Full time

    Growing Private Equity Firm seeking a strong and eager Executive Assistant to support Partner for Fundraising Team- visible position!Must have Strong Executive Assistant experience that has worked closely with C-Suite Executives.Senior Executive Assistant to support busy Managing Partner on the Fundraising Team.Seeking a true right arm to be involved with...

  • Executive Assistant

    3 months ago


    New York, United States Winston Staffing Services Full time

    Job DescriptionJob DescriptionExecutive AssistantLocation: MANHATTAN & BRONXSchedule: Monday to Friday, 8:30 AM - 5:00 PMJob Description:Winston is seeking a dynamic and experienced Executive Assistant to join our team in Manhattan and the Bronx. As an Executive Assistant, you will play a crucial role in supporting an executive team and ensuring the smooth...

  • Executive Assistant

    2 weeks ago


    New York, United States Bed of Nails Full time

    Job Title: Executive AssistantYou could be just the right applicant for this job Read all associated information and make sure to apply. Location: Midtown, New York Company: Bed of Nails NYC About UsBed of Nails is a conglomerate of the nail industry, boasting a luxury nail salon, a nail academy for training technicians, and a shop for selling nail...

  • Executive Assistant

    2 months ago


    New York, United States TBG | The Bachrach Group Full time

    Growing Private Equity Firm seeking a strong and eager Executive Assistant!Must have Strong Executive Assistant experience that has worked closely with C-Suite Executives.Senior Executive Assistant to support 2 Partners and 1 VP.Seeking a true right arm to be involved with all business relations.The Executive Assistant to the Partners is someone who likes to...

  • Executive Assistant

    2 months ago


    New York, United States TBG | The Bachrach Group Full time

    Growing Private Equity Firm seeking a strong and eager Executive Assistant!Must have Strong Executive Assistant experience that has worked closely with C-Suite Executives.Senior Executive Assistant to support 2 Partners and 1 VP.Seeking a true right arm to be involved with all business relations.The Executive Assistant to the Partners is someone who likes to...

  • Executive Assistant

    4 weeks ago


    New York, United States Winston Staffing Services Full time

    Job DescriptionJob DescriptionExecutive AssistantLocation: MANHATTAN & BRONXSchedule: Monday to Friday, 8:30 AM - 5:00 PMJob Description:Winston is seeking a dynamic and experienced Executive Assistant to join our team in Manhattan and the Bronx. As an Executive Assistant, you will play a crucial role in supporting an executive team and ensuring the smooth...

  • Executive Assistant

    4 weeks ago


    New York, United States Winston Staffing Services Full time

    Job DescriptionJob DescriptionExecutive AssistantLocation: MANHATTAN & BRONXSchedule: Monday to Friday, 8:30 AM - 5:00 PMJob Description:Winston is seeking a dynamic and experienced Executive Assistant to join our team in Manhattan and the Bronx. As an Executive Assistant, you will play a crucial role in supporting an executive team and ensuring the smooth...

  • Executive Assistant

    3 weeks ago


    New York, United States Winston Staffing Services Full time

    Job DescriptionJob DescriptionExecutive AssistantLocation: MANHATTAN & BRONXSchedule: Monday to Friday, 8:30 AM - 5:00 PMJob Description:Winston is seeking a dynamic and experienced Executive Assistant to join our team in Manhattan and the Bronx. As an Executive Assistant, you will play a crucial role in supporting an executive team and ensuring the smooth...

  • Executive Assistant

    2 days ago


    New York, United States The Bachrach Group Full time $24

    Job DescriptionJob DescriptionPosition Title: Executive AssistantLocation: Brooklyn, NY, 11216Employment Type: Temporary (2 months) Job SummaryA dynamic organization focused on youth development and education is seeking a motivated and detail-oriented Executive Assistant to support its Executive Director. The ideal candidate is a college graduate with an...

  • Executive Assistant

    2 weeks ago


    New York, United States Bed of Nails Full time

    Job DescriptionJob DescriptionJob Title: Executive Assistant Location: Midtown, New York  Company: Bed of Nails NYC About UsBed of Nails is a conglomerate of the nail industry, boasting a luxury nail salon, a nail academy for training technicians, and a shop for selling nail supplies. We are dedicated to elevating the nail industry with superior services...

  • Executive Assistant

    3 weeks ago


    New York, United States Saks Fifth Avenue Full time

    As the Executive Assistant, you are accountable for coordinating the activities of the Chief Technology Officer (primary) and the Tech leadership team (secondary). The Saks CTO is based in New York City, and the leadership team is hybrid - both in-pe Executive Assistant, Executive, Assistant, Retail, Business Services