Executive Assistant

4 weeks ago

New York, United States Bed of Nails Full time
Job DescriptionJob Description

Job Title: Executive Assistant

 

Location: Midtown, New York 

 

Company: Bed of Nails NYC

 

About Us

Bed of Nails is a conglomerate of the nail industry, boasting a luxury nail salon, a nail academy for training technicians, and a shop for selling nail supplies. We are dedicated to elevating the nail industry with superior services and products. We are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our dynamic and growing organization.

 

Position Overview

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operations and facilitating the achievement of organizational goals. The Executive Assistant will have reception, social media, and shop order duties. This role requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion.

 

Key Responsibilities

- Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries.

- Prepare and edit correspondence, reports, presentations, and other documents as needed.

- Serve as a liaison between executives and internal/external stakeholders.

- Handle incoming communications, including emails and phone calls, and respond on behalf of executives when appropriate. 

- Assist with special projects and initiatives as assigned by the executive team.

- Maintain confidential files and records, ensuring their security and accessibility.

- Conduct research and compile data to support decision-making processes.

- Perform other administrative duties as required to support the executive team.

 

 

Receptionist Duties

- Greet clients, prepare water or tea, help them choose the colors and products they will need to achieve the manicure they would like, and direct them to the appropriate nail technician.

- Answer, screen, and forward incoming phone calls.

- Maintain a tidy and welcoming reception area.

- Handle incoming and outgoing mail and deliveries.

 

Social Media Manager Duties

- Develop and implement social media strategies to increase brand awareness and engagement.

- Create, curate, and schedule content for various social media platforms (e.g., Instagram, TikTok).

- Monitor and respond to social media interactions and messages.

- Track and report on social media metrics and adjust strategies as needed.

- Stay up-to-date with social media trends and best practices.

 

Shop Order Manager Duties

- Process and prepare customer orders accurately and efficiently.

- Maintain inventory records and manage stock levels.

- Handle customer inquiries and resolve issues related to orders.

- Monitor and analyze order trends to optimize inventory and sales strategies.

 

Qualifications

- Bachelor’s degree in Business Administration, Communications, or a related field preferred.

- Minimum of 2 years of experience as an Executive Assistant or in a similar role.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Exceptional organizational and time-management skills.

- Strong written and verbal communication skills.

- Ability to handle multiple tasks simultaneously and prioritize effectively.

- Discretion and confidentiality in handling sensitive information.

- Professional demeanor and ability to interact with all levels of the organization.

- Strong problem-solving skills and attention to detail.

 

What We Offer

- Opportunity to work with a talented and dynamic team.

- Professional development and growth opportunities.

 

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to careers@bedofnailsnyc.com

 

Bed of Nails is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Company DescriptionBed of Nails is a conglomerate of the nail industry, boasting a luxury nail salon, a nail academy for training technicians, and a shop for selling nail supplies. We are dedicated to elevating the nail industry with superior services and products. We are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our dynamic and growing organization.Company DescriptionBed of Nails is a conglomerate of the nail industry, boasting a luxury nail salon, a nail academy for training technicians, and a shop for selling nail supplies. We are dedicated to elevating the nail industry with superior services and products. We are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our dynamic and growing organization.

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