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Administrative and Program Coordinator
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As the Administrative and Program Coordinator at the soon-to-launch Center for Real Estate Technology and Transformation (CRETT), you will play a central role in ensuring smooth operations and effective communication at our real estate tech center. Your responsibilities will encompass a wide range of administrative tasks, primarily focusing on planning, organizing, and facilitating meetings and supporting the development and execution of our events and programs. You will be instrumental in managing calendars, coordinating stakeholder communications, and preparing meeting materials to ensure the seamless execution of projects. In addition, you will be part of the core team launching this exciting, new startup organization and advancing our mission of leveraging technology to revolutionize the multifamily industry. There is tremendous potential to learn and grow with the organization.
Key Responsibilities- Proactively manage complex calendars and schedules for the organization to support meetings and project workflow.
- Coordinate audio/video conference calls with internal and external stakeholders, including setting up the platform, sending out calendar invites and reminders, and managing RSVPs.
- Prepare and distribute agendas, presentations, and other meeting materials, as well as follow up on action items discussed.
- Respond quickly to routine inquiries and member requests by email or phone, maintaining a high degree of professionalism.
- Manage logistics related to internal/external stakeholder meetings, including researching or reserving meeting space or lodging, organizing catering, and coordinating with other vendors.
- Support the execution of our in-person events by helping to manage meeting shipments, speaker and exhibitor communications, hotel room blocks and registration inquiries.
- Provide on-site meeting support in such forms as (but not limited to) manning registration and badge pick up areas, assembling and distributing meeting materials, ensuring room prep is complete, running microphones during Q&As and more.
- Collaborate with other team members as needed to conduct research, compile data, and prepare reports, presentations, and other deliverables.
- Four or more years of experience preferred in an administrative or project management role, reporting directly to senior management.
- Excellent people skills and ability to effectively communicate, both in writing and orally, with diverse audiences (e.g., membership, senior management, vendors, academia, etc.)
- Exceptional time management and organizational skills and ability to multitask effectively in a dynamic work environment without sacrificing detail and accuracy.
- Strong proficiency in calendar management, meeting coordination, project planning using Microsoft Office Suite and other productivity tools.
- Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders at all levels.
- Flexible team player, willing to adapt to changing priorities and deadlines and provide a proactive and solution-oriented approach to problem-solving.
- Ability to work independently with minimal supervision to keep tasks and projects moving forward.
- Passion for technology and innovation in the real estate industry, with a desire to contribute to the success of a forward-thinking organization.
