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Science Program Administrator

4 months ago

Washington DC United States American Astronomical Society Full time

Science Program Administrator 

Position Overview:

The Science Program Administrator will be responsible for managing various aspects of the scientific program content for AAS and AAS-affiliated meetings. The Administrator will manage the submission process for abstracts for meetings, manage the online and printed publication of the meeting programs, and manage all proposals for meeting sessions. The Administrator will work as part of the AAS Meeting Services team and will work closely with AAS volunteer leadership to manage scientific meeting content.

Responsibilities:

- Serve as primary contact with MiraSMART support staff, AAS Vice Presidents (VPs), and volunteer science organizing committees (SOCs).

- Provide support and corporate knowledge to AAS VPs and SOCs during the science program planning process.

- Set up the MiraSMART systems for each AAS and AAS-affiliated meeting.

- Provide oversight of abstract submissions, including providing direct customer support.

- Manage the abstract sorting process by preparing abstracts for sorting, procuring and coordinating volunteer sorting staff, providing training to sorters, and conducting post-sorting abstract processing in MiraSMART.

- Manage the production and updating of online meeting programs and coordinate publication of applicable print meeting programs for all AAS and AAS-affiliated meetings.

- Manage submissions of proposals for meeting sessions (such as special sessions, splinter meetings, workshops, town halls, and meetings-in-a-meeting), including providing direct customer support for submitters].

This position offers a competitive salary, professional development opportunities, and a supportive work environment. If you are passionate about science and have the skills to excel in this role, we encourage you to send your cover letter and resume to personnel@aas.org to apply.

Benefits:

403(b) matching

Medical insurance

Dental insurance

Vision insurance

Health Savings Account

Employee Assistance Program

Flexible Spending Account

Commuter benefits

Paid Time Off

Schedule: Monday to Friday in the office 

Ability to Relocate: Washington, DC 20006: Relocate before starting work is required. 

Work Location: Washington , DC in person.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

AAS is an equal opportunity employer. AAS does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

 

Requirements:

- Bachelor’s degree

- Minimum of five years of experience in non-profit meeting planning

- Proficiency with Windows operating system and a variety of software programs (i.e., MS   Word, MS Excel)

- Knowledge of an Online Abstract Submission and Invitation System

- Ability to work in a team environment and independently

- High level of professionalism and integrity

- Excellent written and verbal communication skills

- Strong customer service skills

- Ability to travel

- Preferred: Knowledge of iMIS and Web content management (Drupal and HTML)

PandoLogic. Category:General, Location:Washington, DC-20006