Director of Purchasing

Position: Director of Purchasing

Department: Purchasing

Starting Salary: $78,370 to $86,507 annually, dependent on education and experience

Initial Screening Date: 07/15/2024

Details: Lake Tahoe Community College (LTCC) announces an opportunity to work in Administrative Services as the Director of Purchasing.

Under the direction of the Vice President of Administrative Services, the Director of Purchasing directs the daily operations of the District's procurement activities, including the preparation, review and processing of District contracts, formal bids, requests for qualification (RFQ), requests for proposal (RFP), and purchase orders. This position will also be responsible to obtain pricing and related purchasing data as well as preparing a variety of reports related to purchasing.

Administrative Services provides the campus with essential services to ensure the ongoing operations of the college and serves as the liaison to classified staff. Each of the departments within the Administrative Services provides critical support to ensure continued safe and sound operations of the college. This position works closely with the Fiscal Service department which manages budget development and monitoring, accounting, payroll, accounts payable, accounts receivable, and auditing.

APPLICATION PROCESS:
After review, suitable applicants will be invited by phone or email on or around Thursday, July 18, 2024 to participate in a skills assessment. Successful candidates will then be interviewed by a committee of approximately 3 to 5 individuals; these interviews are tentatively scheduled for August 5, 2024. Meeting the minimum requirements does not guarantee an interview. LTCC reserves the right to return to the applicant pool at any point during the recruitment process.
COMPENSATION:
Salary Range: LTCC offers a competitive compensation package that includes a starting placement salary of $78,370 to $86,507 annually, dependent on education and experience. There is potential to reach $100,323 annually, through step advancement plus longevity when appropriate. In addition to base salary, this position qualifies for extra bilingual (Spanish), masters or doctorate pay.
Benefits: Health and Welfare benefits include medical, dental, vision, life insurance, and long term disability. Several plan options maintain a zero monthly premium cost from the employee and include full coverage of a gold-level medical plan that, on average, covers 80% of healthcare expenses for a standard population. LTCC also matches 27% of an eligible employee's salary and contributes it into a CalPERS pension account for qualifying employees.
Work-Life Balance: This is an exempt positions with work expectation of 40 hours per week, or greater, and 12 months per year. It is understood that the demands of the Director of Purchasing position will require more than eight (8) hours a day or forty (40) hours per workweek. This position may qualify for the telecommute pilot program, which allows employees the opportunity to telecommute for up to 20% of the work week.
LTCC provides a generous leave package including 17 paid holidays per year plus 18 days vacation (with the potential to reach 24 days through years of service) and 12 days sick leave per year. Furthermore, LTCC has made a commitment to full closures during holiday breaks and several weekends adjoining holidays to provide employees the ability to take advantage of holiday and vacation usage.
LTCC's Commitment to Diversity
Our ideal candidate will share and participate in LTCC's commitment to the values of diversity and equity while serving its ethnically and socioeconomically diverse student population. Lake Tahoe Community College is designated as a Hispanic-Serving Institution, reflecting the surrounding California and Nevada area.

Description: Definition:
Under the direction of the Vice President of Administrative Services, directs the daily operations of the District's procurement activities, including the preparation, review and processing of District contracts, formal bids, requests for qualification (RFQ), requests for proposal (RFP), and purchase orders. Develops, implements and interprets policies and ensure compliance with applicable laws, policies, and regulations.

Representative Duties:
Directs the daily operations of the District's purchasing activities, ensuring goods and services are procured in a timely and efficient manner in accordance with established agreements, state and federal laws, and District policies and procedures. Ensures the application of procurement best practices, risk mitigation, and effective buying strategies.Utilizes equity in procurement advancements by ensuring contracting and procurement opportunities are readily available to all eligible vendors and also work to remove barriers faced by underserved individuals and communities.Directs the development and preparation of bid specifications, RFQs, RFPs, purchase orders, and contracts for the purchase or rental of goods, contracted services, and/or other third-party contracts. Determines and selects appropriate contract requirements (i.e., deliverables, payment schedules, penalties, insurance requirements, dispute resolution procedures.) Ensures that bids and purchasing/contracting processes comply with up-to-date advertising and bidding requirements.Oversees the processing of Board agenda items requesting approval of contracts, resolutions, service agreements, and other procurement activities. Maintains contract files and accompanying documentation. Prepares quarterly summary reports.Develops, implements, and interprets policies. Ensures operating procedures are documented for all key procurement processes and updated for changes in policies, systems, or best practices. Resolves policy and procedural issues and makes exceptions as appropriate.

Meets with and interviews vendors/suppliers/consultants to negotiate contract terms and conditions, as needed. Advises vendors of District policies and procedures. May organize product testing, demonstrations, and job walks for procurement projects.

Tracks unit performance on procurement activities. Monitors buyer performance, customer satisfaction, supplier management, cost savings, green purchasing, and supplier diversity. Utilizes a data-driven approach to identify areas for improvement.Ensures negotiation of contract specifications, terms, and conditions protect the District from adverse risk. Facilitates the resolution of procurement problems and complex contractual terms. Provides guidance on contracts, formal bids, RFQs, RFPs, and purchasing issues. Interprets and explains applicable laws, regulations, codes, and policies to District management and staff. Confers with legal counsel as needed on contracting and purchasing issues. Represents the District in hearings as needed.Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget. Provide professional development opportunities for RSP staff to learn about, develop and practice equity advancing policies.Develops and prepares preliminary budgets for the unit. Analyzes financial data for trends and develops projections. Controls and authorizes expenditures in accordance with established limitations. Provides detailed financial status reports as needed.Establish department goals and objectives which are consistent with College policies; supervise assigned professional, managerial and support staff; present as needed; provide consultative services on departmental matters.Assist in the coordination of, procurement of materials, equipment, vehicle and tools related to areas of responsibility.Serves on a variety of district committees as requested or as they pertain to purchasing. Participates in district all-staff events including but not limited to all campus team building day, convocation, state of the college address, senior day, and graduation.

Other Duties:Perform related duties as assigned.

Education and Experience: Education and ExperienceAny combination equivalent to: Bachelor's degree in related field and at least one year of supervisory experience.
Knowledge of:

• ERP systems (i.e., QSS, PlanetBids, Colleague, etc.)
• Automated eProcurement and accounts payable systems.
• Working in a public agency environment or community college.
• Variety of legal, liability, and insurance administration issues.
• Contract negotiations.
• Skilled at budget control.
• Skilled at leading teams by building trust, rapport, and mutual respect.

Ability to:

• Facilitate collaboration between diverse groups with potentially conflicting interests.
• Plan, organize, and administer District-wide purchasing and contract programs.
• Analyze and evaluate information, particularly the financial impact of contracts.
• Interpret and explain rules, regulations, policies, and procedures.
• Communicate effectively orally and in writing.
• Supervise and evaluate the performance of assigned personnel, both college and contract employees and services.
• Establish and maintain departmental schedules and priorities.
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Additional Requirement (Licensure/Certification):No additional requirement.Working Environment:

• In person
• Office

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