Current jobs related to Faculty Administrator - Stanford CA United States - Stanford University

  • Faculty Administrator

    2 weeks ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Administrator to provide administrative support to our faculty members in the Graphics/HCI lab. The successful candidate will be responsible for managing complex administrative tasks, coordinating events, and providing exceptional customer service to our faculty and staff.Key...

  • Faculty Administrator

    4 weeks ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Faculty Administrator to provide administrative support to our faculty members in the Graphics/HCI lab. The successful candidate will be responsible for managing complex administrative tasks, coordinating events, and providing exceptional customer service to our faculty and staff.Key...

  • Administrative Associate

    4 weeks ago

    Stanford, United States Experis Full time

    Job Title:Senior Administrative CoordinatorJob Summary:The Senior Administrative Coordinator will provide high-level administrative support to an interdisciplinary team of faculty, postdocs, and students at the Geballe Lab for Advanced Materials (GLAM).Key Responsibilities:Provide administrative support for faculty and research teams, including managing...

  • Administrative Associate 3

    1 week ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking an experienced Administrative Associate 3 to join our team at Stanford University. The successful candidate will provide administrative support to multiple faculty members, with a focus on grant pre-award documentation and education program administration.Key ResponsibilitiesSupport faculty with grant pre-award documentation and...

  • Faculty Affairs Coordinator

    4 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryThe Department of African and African American Studies at Stanford University is seeking a highly organized and detail-oriented Faculty Affairs Coordinator to support the operational processes related to faculty searches and appointments. This is a 50% FTE, six-month fixed-term non-exempt position based on the Stanford campus, with the option for...

  • Administrative Associate

    4 weeks ago

    Stanford, United States Avispa Technology Full time

    Administrative AssociateWe are seeking an experienced Administrative Associate to join our team at Avispa Technology. This is a unique opportunity for an administrative professional who wishes to deploy their skills in advanced organization, financial management, and emotionally intelligent collaboration to ensure excellence in physics research and...

  • Administrative Coordinator

    4 weeks ago

    Stanford, United States Saicon Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Saicon. The successful candidate will provide administrative support and space planning for our faculty, postdocs, students, and visitors.Key ResponsibilitiesCompose and draft documents and correspondence for presentations, course handouts, grants,...

  • Administrative Coordinator

    4 weeks ago

    Stanford, California, United States Manpower Group Inc. Full time

    Job Title: Senior Administrative CoordinatorLocation: Stanford CA 94305(Hybrid: 3 days on-site, including Mondays, 9 AM-5 PM)Job Description:The Senior Administrative Coordinator will provide high-level administrative support to an interdisciplinary team of faculty, postdocs, and students at the Geballe Lab for Advanced Materials (GLAM). This role involves a...

  • Director of Finance and Administration

    4 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryThe Director of Finance and Administration will provide strategic and operational leadership in finance, administration, and operations for the Department of Neurology at Stanford University.This critical leadership position will be accountable for managing department operational service units and working with the department chair, vice chairs,...

  • Administrative Coordinator

    1 month ago

    Stanford, California, United States Avispa Technology Full time

    Job SummaryWe are seeking an experienced Administrative Associate to support the Lab for Advanced Materials within the Department of Physics at a leading university. This role will provide comprehensive administrative support to faculty, postdocs, and students, ensuring the smooth operation of the laboratory.Key ResponsibilitiesAdministrative Support & Space...

  • Radiologist Physician Faculty

    1 week ago

    Washington, DC, United States The George Washington Medical Faculty Associates Full time

    Join Our Team as an Academic Abdominal Imager at The George Washington University Medical Faculty AssociatesAre you an experienced Abdominal Imager with a passion for academia and patient care? The George Washington University Medical Faculty Associates (GW MFA) is seeking a dedicated physician to join our prestigious Department of Radiology. This is a...

  • Administrative Associate 4

    4 weeks ago

    Stanford, California, United States Talent Software Services Full time

    Job SummaryThe Senior Administrative Coordinator will provide administrative support to a highly-ambitious and interconnected research team of theoretical and experimental physicists. This position will provide a heterogeneous suite of administrative support services to ensure that physics researchers are able to focus on research excellence and...

  • Administrative Associate

    4 weeks ago

    Stanford, California, United States Avispa Technology Full time

    Job SummaryWe are seeking an experienced Administrative Associate to join our team at Avispa Technology. The successful candidate will provide administrative support to our faculty, staff, and students, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative support to faculty, staff, and students, including scheduling...

  • Administrative Associate III Position at Stanford Law School

    3 weeks ago

    Stanford, CA, United States Stanford University Full time

    Administrative Associate III Job DescriptionStanford Law School is seeking a highly skilled Administrative Associate III to join its dynamic team. As a key member of the Faculty Support Team, you will play a vital role in supporting faculty with academic content development, research, and teaching agendas.Key Responsibilities:Act as a liaison between...

  • Administrative Associate 3

    3 days ago

    Stanford, California, United States MSCCN Full time

    Job SummaryThe Stanford Doerr School of Sustainability is seeking an Administrative Associate to provide a full range of support to the faculty and their research groups. The successful candidate will be responsible for coordinating department seminar logistics and community building events, independently handling event details, and creating and maintaining...

  • Administrative Associate

    2 weeks ago

    Stanford, California, United States Stanford University Full time

    Job Title: Administrative AssociateStanford University is seeking an experienced Administrative Associate to provide administrative support to the Department of Genetics. The successful candidate will work under general supervision of faculty members and will be responsible for a wide range of administrative tasks, including scheduling, organizing events,...

  • Administrative Associate

    4 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryStanford University is seeking a highly organized and detail-oriented Administrative Associate to facilitate the administration of the Rural Education Action Program (REAP), a sub-program of the Stanford Center on China's Economy and Institutions (SCCEI).This role will facilitate visa processing and onboarding for visiting graduate students and...

  • Administrative Assistant

    1 month ago

    Stanford, United States Saicon Full time

    Title: Administrative AssociateDuration: 1 month can be extended Location: Stanford, CA Hybrid Schedule: Hybrid (3 days on-site per week, including Monday) 9AM-5PMTop Skills 6 years of experience as an Administrative Assistant.Experience with Outlook for scheduling meetings, calendar invites, and Excel.Experience with reimbursements and expense reports.Nice...

  • Administrative Assistant

    1 month ago

    Stanford, United States Saicon Full time

    Title: Administrative AssociateDuration: 1 month can be extended Location: Stanford, CA Hybrid Schedule: Hybrid (3 days on-site per week, including Monday) 9AM-5PMTop Skills 6 years of experience as an Administrative Assistant.Experience with Outlook for scheduling meetings, calendar invites, and Excel.Experience with reimbursements and expense reports.Nice...

  • Administrative Associate

    7 days ago

    Stanford, United States Stanford University Full time

    Job Summary:The Stanford Center on China's Economy and Institutions (SCCEI) is seeking an Administrative Associate to support the Rural Education Action Program (REAP).This role will facilitate visa processing and onboarding for visiting graduate students and faculty, and work closely with project managers and faculty leads to set up financial contracts with...

Faculty Administrator

2 months ago

Stanford CA United States Stanford University Full time


Faculty Administrator (Admin Assoc. 3)
School of Engineering, Stanford, California, United States

Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Grade: F
Requisition ID: 91252

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education. Throughout the past five decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in academic and corporate research world are graduates of the Stanford CS Department.

The Administrative Associate for the Graphics/HCI lab provides key administrative support functions in the areas of finance, operations and administration. As an administrator for the lab, you will provide support to these innovative professors and their research groups.

Your responsibilities include:
  • Acting on behalf of faculty to establish priorities and identify and resolve problems that are administrative in nature.
  • Overseeing and/or performing duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Composing and drafting documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking.
  • Planning and scheduling calendars with limited consultation, resolving calendaring conflicts, and arranging travel in compliance with unit, university, and sponsor policies.
  • Creating reports and spreadsheets which may utilize specialized software and systems.
  • Overseeing and/or processing a variety of complex financial transactions including purchasing and reimbursement requests; researching, identifying, and resolving discrepancies. Assisting with capital or special equipment requests and/or vendor selection.


Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will bring:
  • A high school diploma and four years of administrative experience, or combination of education and relevant experience.


Knowledge, Kills and Abilities:
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to take initiative and ownership of projects
  • Ability to routinely and independently exercise sound judgment in making decisions.


In addition, preferred requirements include:
  • Previous experience providing administrative support in an academic institution.


Physical Requirements :
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.


Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .


Why Stanford is for You

We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our unique perks align with what matters to you:
  • Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations
  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more


We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on Apply for Job . To be considered, please submit a cover letter and resume with your application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Copyright 2021 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-8c5bd1dd4b33f741ad2ba154b