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Office Manager

2 months ago

BILLINGS, United States Lamar Advertising Company Full time

The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized If you’re a master of office procedures, we have a great opportunity for you Our Lamar office in Billings, Montana is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Billings, MT and the surrounding areas.

The purpose of the Office Manager is to handle all administrative functions and responsibilities as well as maintaining payroll hours, and working closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office, but may also supervise one additional employee.

This office is in growth mode and looking for the right person to join our expanding footprint

Want to hear more about Lamar? Check out these videos:

  • About Us
  • Our Relationships
  • Giving Back Program

What you can expect from us:

  • A Monday - Friday 8:00 am - 5:00 pm work schedule 
  • An hourly range of $22/ hour dependent on relevant experience and qualifications
  • 120 hours of paid time off (PTO) that increases with tenure
  • 12 paid company holidays, including President's day and Juneteenth
  • A comprehensive training program 
  • Career advancement opportunities
  • Ongoing professional development and internal leadership programs to maximize your career potential
  • Multiple medical plan options and health savings account
  • Hospital, Critical Illness, and Accident coverage
  • Short & long-term disability and paid parental leave
  • Employee Stock purchase plan
  • 401k plan with company match
  • Wellness program incentives such as medical plan premium holidays and HSA contributions

What we are looking for in YOU:

  • Requires an excellent command of the English language, both written and verbal.
  • Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
  • Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
  • Must be able to work independently and as a team member
  • Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to use fax machine, copiers, scanners and binding machines
  • Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

  • High School Diploma or Equivalent
  • A college degree in Business, Business Administration, or related field is preferred
  • 2 years of experience in an office environment is required. In lieu of experience, college education will be accepted
  • Or another equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar.com.

A day in the life:

  • Maintain accounts receivables for the company office. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
  • Responsible for updating the billing system including client information, accounts, and contracts
  • Maintain accounts payable for the company office. Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
  • Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, worker’s compensation, and assisting with any other human resource requirements needed.
  • Provide administrative assistance to all employees at the office, as needed, such as assisting the sales department prepare contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
  • Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.), as needed
  • Run errands for the office as needed. For example, going to the post office for stamps, sending certified mail, making deposits, etc.

The following duties may vary, depending on location need:

  • Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones, typing correspondence, inputting and researching data, logging in and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
  • May support Operations with administrative duties such as: maintenance of OSHA logs, handle Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
  • May supervise one other administrative staff
  • Complete any special requests/projects from General Manager, Sales Manager, or Operations Manager

Physical Demands and Work Environment:

  • The primary work environment for this position is an office.
  • The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
  • Nights spent away from home traveling are less than 10%.

Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

SMS Consent: By submitting this application, you are consenting to receive hiring-related text messages such as notifications for interviews or pre-hire assessment scheduling.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information

California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar.  Lamar will not sell this information.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)