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Admin Assistant III

3 months ago

McLean, United States General Dynamics Information Technology Full time
Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:
  • The Administrative Assistant (AA) will be one of two first-line representatives for this fast-paced office and will serve as a liaison between department leadership and other customer elements
  • The front office has a constant flow of visitors throughout the day; the AA will need awareness of activities occurring in the office to be able to effectively guide visitor
  • As such, the selected candidate must convey a positive and professional impression of the office
  • Provide information or respond accurately to basic questions or technical/administrative issues and requests in a clear, concise, credible, and courteous manner, and in the appropriate manner (i.e., verbally by phone or in person, or in writing via email, letter, or memorandum)
  • At the direction of department leadership, the candidate will provide support for the planning and execution of All-hands and high-level meetings
  • The AA will manage the time of 3 principals time by applying working knowledge of mission priorities, principal's business area(s) and personal preferences, Sponsor protocol, and organizational hierarchy to screen, vet and prioritize emails, visitors and phone calls
  • The AA must be able to schedule numerous daily meetings and appointments, and help to prioritize, schedule or reschedule daily calendars for department leadership
  • Maintain calendar and schedule items by applying a working knowledge of principal's role and responsibilities in relation to the supported mission, and basic knowledge of larger mission priorities
  • Reschedule calendar items to accommodate new requirements and shifting priorities
  • With guidance, resolve any additional calendar conflicts created by new requirements. Notify appropriate personnel affected by the changes
  • Apply a basic understanding of the roles and interrelationships among entities, and the implications of making calendar changes
  • It is desired that the AA have experience with Sponsor Access Request System, Sponsor Travel Requests and Systems, and Sponsor Reimbursement Systems
  • AA will add and remove accesses for all incoming/outgoing personnel, update rosters, seating charts, phone cards, phone trees, organization (org) charts
  • The AA will manage a shared conference room to ensure schedule is up-to-date and readily available for review to all department personnel
  • Place and answer phone calls for the principal; employ proper protocol
  • AA will need to greet visitors and assist with direction to conference room or appointment location
  • They will need to set-up secure video teleconferences (SVTCs)
  • The AA would preferably have intermediate experience with MS Word, Excel, PowerPoint, Outlook
  • The AA may be asked to be a secondary office custodian with responsibility to add or remove members from office access as part of the onboarding/offboarding process
  • The AA should have the required ability to lift 10 lbs. of weight (Office Supplies), and may be required to move between the various departments, as well as to/from the building mail room
  • There is no local travel or TDY requirements for this position


WHAT YOU'LL NEED TO SUCCEED:
  • The position requires an active TS/SCI with Polygraph clearance
  • The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
  • Work schedule is 8:00 am - 4:00 pm, 40 hours per week
  • Candidate must be able to operate in a team environment as well as successfully work on their own
  • This position is on customer site


GDIT IS YOUR PLACE:
  • 401K with company match
  • Comprehensive health and wellness packages
  • Internal mobility team dedicated to helping you own your career
  • Professional growth opportunities including paid education and certifications
  • Cutting-edge technology you can learn from
  • Rest and recharge with paid vacation and holidays


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Work Requirements

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Years of Experience
3 + years of related experience

* may vary based on technical training, certification(s), or degree

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Certification

Travel Required
None

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Citizenship
U.S. Citizenship Required

Salary and Benefit Information
The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.
About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.