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Admin Assistant III/Travel Coordinator

2 months ago

McLean, United States General Dynamics Information Technology Full time

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

SCA

Job Qualifications:

Skills:

Communication, Microsoft Office, Office Administration

Certifications:

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

  • AA will be the only contractor working in a high-tempo environment alongside staff officers on the Front Office team

  • This includes the Chief of Staff and Executive Officer

  • AA will be the face of the Front Office and must compose themselves in a professional manner at all times and will serve as the main tactical point of contact for the day-to-day management

  • This will require a positive, energetic, proactive and engaging personality, and the ability to operate in a high-paced office environment while ensuring all tasks are completed correctly and on-time

  • Must be willing to ask questions, seek guidance from more senior staff, and seek resolution to all tasks in a timely and complete manner

  • Candidate will be expected to proactively manage the calendars of Chief and Deputy Chief, anticipating schedule conflicts and identifying solutions

  • Manage the tactical onboarding of new staff and trainees, including submitting access requests and setting up meetings with other staff

  • The AA will also assist with developing and updating briefing materials and helping with planning and execution of leadership offsite and All-Hands meetings

  • AA must have good written and verbal communication skills as well as strong customer service skills

  • The AA will maintain schedule of appointments, coordinate meetings, order office supplies, and follow-up on requirements, bringing them to completion

  • AA should be highly detail oriented and be able to work with very minimal oversight

  • AA would be expected to work 1860 hours/yr.

  • AA should have intermediate knowledge of the following programs: Microsoft Outlook, Word, Excel, PowerPoint, as well as other government databases

  • No specialized training will be required

  • AA should be comfortable working in Microsoft Outlook, as a large portion of this position is responsible for managing calendars for Chief and Deputy Chief

  • AA will be provided on the job training upon arrival to the offic

  • Previous government experience is not required

  • Previous experience living or traveling overseas is not required, but would be preferred

  • As the Front ffice Admin, the AA will have complete edit access for Chief and Deputy Chief on their outlook calendars

  • They will be responsible for updating the office contact card on a regular basis and will help assist new staff by submitting their access requests before coming onboard

  • The AA will grant access to the offices with the guidance of the Contracting officer

  • Responsible for the management of Chief and Deputy Chief calendars and manage their schedules and appointments, coordinate meetings with internal and external stakeholders, and assist with planning, scheduling, organizing, and executive meetings, All-Hands, and Offsites. Also responsible for scheduling and updating ongoing meetings for office Leadership Team (6 people)

  • Anticipate about 25% of the work in this job will include calendaring

  • The AA will help Chief of Staff with Planning, scheduling, organizing, and executing quarterly All-Hands, as well as bimonthly Leadership offsites and possible conferences

WHAT YOU'LL NEED TO SUCCEED:

  • The position requires an active TS/SCI with Polygraph clearance

  • HS Diploma and 3 years of relevant experience or equivalent combination of education and experience

  • Core hours are from 8 am to 4 pm

  • Candidate must be able to operate in a team environment as well as successfully work on their own

  • This position is on customer site

GDIT IS YOUR PLACE:

  • 401K with company match

  • Comprehensive health and wellness packages

  • Internal mobility team dedicated to helping you own your career

  • Professional growth opportunities including paid education and certifications

  • Cutting-edge technology you can learn from

  • Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#Jet

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA McLean

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.