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Proposal Coordinator

3 months ago

MCLEAN, United States Guidehouse Full time

Job Family:

Proposal Management


Travel Required:

Up to 10%


Clearance Required:

None

What You Will Do:

Guidehouse is looking for a proposal coordinator to support public sector, state and local government and commercial proposal deliverables within the Energy, Sustainability, and Infrastructure business of the company. typically prepared in MS Word and Power Point. The coordinator usually supports a Proposal Manager with proposal development activities, team communications, document control, and logistics to help manage the proposal development process. The successful candidate must demonstrate an ability to work efficiently with multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

  • Supports a Proposal Manager on large, complex proposals with proposal development activities, team communications, and document control to control the proposal development process.
  • Prepares and maintains proposal schedules and workspace.
  • Schedules and coordinates logistics for meetings; which may include proposal kick-off meetings, stand-up meetings, editorial and quality/compliance reviews.
  • Coordinates proposal production activities (hardcopy, email, upload).
  • Coordinates and completes various proposal related forms.
  • Tracks action items and escalates issues in a timely manner.
  • As assigned, follows up with proposal contributors to ensure that assignments are completed as specified and within deadline.
  • Prepares or completes cross reference matrixes, forms, and outlines.
  • Performs compliance checks while compiling proposal documents or volumes to confirm that material provided by contributors meet RFP requirements or company guidelines.
  • Maintains proposal file structure and supports distribution of proposal files.
  • Formats proposals in accordance with Guidehouse standard proposal templates in Word and PowerPoint and assist proposal team members in use of the proposal templates; collaborating with the desktop publishing team for more complex formatting.
  • Coordinate graphics, desktop publishing, editing, and proofreading for all assigned proposals.
  • Coordinates proposal production of hard copy proposals and CD/USB deliverables as required by customers.
  • Archives final proposals and re-usable proposal content following final submission.
  • Proof work to minimize errors; reworks errors.

What You Will Need:

  • Intermediate skill in Microsoft Word and SharePoint.
  • Working skills in Adobe Acrobat Professional to create and edit PDF documents.
  • At least 4-6 years of experience working on proposals.
  • Must be a US citizen due to the nature of many of our US government proposals.
  • Bachelor’s Degree or equivalent preferred.
  • Demonstrated time-management skills.
  • Proven ability to work independently.

What Would Be Nice To Have:

  • Advanced skill in Microsoft Word and MS SharePoint.
  • Experience working with proposal automation software such as RFPio or Loopio.


What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

  • Medical, Rx, Dental & Vision Insurance

  • Personal and Family Sick Time & Company Paid Holidays

  • Position may be eligible for a discretionary variable incentive bonus

  • Parental Leave and Adoption Assistance

  • 401(k) Retirement Plan

  • Basic Life & Supplemental Life

  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

  • Short-Term & Long-Term Disability

  • Student Loan PayDown

  • Tuition Reimbursement, Personal Development & Learning Opportunities

  • Skills Development & Certifications

  • Employee Referral Program

  • Corporate Sponsored Events & Community Outreach

  • Emergency Back-Up Childcare Program

  • Mobility Stipend

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.


Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.


If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.


Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.