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Office Manager

2 months ago

Fulton, United States Sonatype Full time

Sonatype is the software supply chain management company. We're on a mission to change how the world innovates by making enterprise software development with open source and AI/ML easier and more secure. Sonatype created the software supply chain management category, is a pioneer in the open source community, and has a leadership position in the DevSecOps industry.  



From running the world's largest repository of Java open source components (Maven Central), to inventing modern artifact management with Nexus Repository, and to introducing the  world’s only solution that stops malicious open-source malware in its tracks, we're constantly innovating and serving thousands of organizations and over 15 million developers around the world.



We have lofty goals for our technology and intelligence to power all software engineering and security teams. And, we need you to do that.Join us



Learn more at www.sonatype.com.





This position will be the onsite Office Manager for Sonatype’s headquarters in Fulton, Maryland. In this role you will handle activities such as: ordering office supplies and food, distributing mail and greeting guests, as well as internal and external meeting coordination; maintaining travel arrangements and managing expense reports for designated members of executive Leadership team, coordinating events and leadership activities and other administrative tasks as assigned. 



The ideal person for the job will be a high energy individual that is a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have experience working in an office environment, performing administrative duties, and providing support to leaders. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. 







What you will do:Performs various administrative functions for Sonatype CEO and other senior leaders including maintaining calendars and schedules, making travel/accommodation arrangements, making meeting arrangements, interacting with clients/visitors, completing expense reports.Manage communication between upper management and employees, collaborating closely with internal and external executives on various projects and tasksPerforms general office administrative functions such as maintaining files, preparing presentations, and handling mail / email / correspondence.Is responsive and maintains communication with other departments/individuals and conducts follow-up for various projects and ongoing tasks and responsibilities.Ensure inventory of all kitchen and personal supplies and proactively place orders  Regular cleaning and organization of conference rooms, business decor, central gathering areasPlan a wide variety of social activities, team lunches, transportation and branding events while maintaining budget requirements  
Who you are:3 days per week onsite in the Fulton, MD office - with Occasional Mondays as needed At least 4 years’ experience in administrative role reporting directly to upper managementSuperb written and verbal communication skillsDemonstrated ability to manage budgets and work with order management systemsStrong time-management skills and the ability to prioritize and coordinate multiple projects at onceProficiency in Microsoft Office, Google Suite, Airbase, Concur  and other office productivity tools, with ability to learn new software and systems; Use of Slack preferred Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challengeAbility to maintain strict confidentiality and professional decorum at all timesLocal knowledge of the area, of restaurants, social and event venues, transportation vendors, grocery and retail outlets and delivery services a plus.
What we are proud of:2023 Forrester Leader in SCA#1 ranked SCA2022 Frost & Sullivan Technology Innovation Leader Award: Sonatype earned Frost & Sullivan’s 2022 Global Technology Innovation Leadership Award in Development and Operations (DevOps) Security.NVTC 2022 Cyber Company of the Year: Sonatype was named Commercial Cyber Company of the Year and a Capital Cyber Award-winner by the Northern Virginia Technology Council (NVTC)2022 Annual Peer Award: Sonatype’s Nexus Lifecycle won a PeerSpot Silver Peer Award as a leading Enterprise Technology solution in the Software Composition Analysis category.2022 Best in Biz Award: Sonatype CEO Wayne Jackson was recognized as a Silver Winner in the Best in Biz Awards' Executive of the Year category.Tech Ascension Awards: Sonatype was named the Best DevOps Security Solution for Nexus Lifecycle and Nexus Firewall (Software Composition Analysis).BuiltIn Best Places to Work: Sonatype was named to the Washington DC 100 Best Places to Work list and Washington DC Best Midsize Places to Work list.Company Wellness Week - We shut down company operations for a week to enable all employees to spend time pursuing personal growth and enjoying much needed and deserved rest.Diversity & Inclusion Working GroupsParental Leave PolicyPaid Volunteer Time Off (VTO)
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At Sonatype, we value diversity and inclusivity. We offer perks such as parental leave, diversity and inclusion working groups, and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know.