Sr. Administrative Assistant

1 week ago

San Jose, United States Coactive AI Full time

Coactive makes it easy to search, filter, and analyze visual content. Increasingly image and video data captures the content we watch, the products we buy, and the work we do, and already represents 80% of internet traffic. But rather than being an asset, visual content is often a tax or even a liability because it is so hard to work with and understand. Coactive solves this by bringing structure to unstructured visual data. Rather than spending months (or years) building complex infrastructure, data teams can unlock the value of their visual data in minutes to power use cases such as content understanding and moderation, search, and analytics.

Coactive was founded by experts who shaped the fields of high-performance deep learning and data-centric AI. We have the scars from building and working with the first generation of modern machine learning systems at Google, Meta, Pinterest, eBay, Lyft, and other leading organizations. Through our decades of experience, we have developed a playbook to democratize the toughest parts of machine learning systems; no PhD required.

This is an exceptional opportunity to work with one of Forbes' top 50 AI companies, backed by key investors such as Andreesen Horowitz and Bessemer Ventures. This position is truly a chance to be part of a category-defining team that is attracting top-tier talent interested in pushing the boundaries of what's possible in AI.

At Coactive.ai, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CRO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

  • Support the CRO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  • Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
  • Manage professional and personal scheduling for CRO, including agendas, mail, email, phone calls, client management, and other company logistics
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site
Required skills and qualifications
  • 6+ years of experience in an administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees

This is a part-time (20 hours per week) remote Temporary Contract role. The hourly pay range is $40 to $60 an hour.

We embrace and celebrate the diversity of our employees. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

  • Administrative Assistant Sr

    2 days ago

    San Bernardino, United States Loma Linda University Medical Center Full time

    Shared Services: HRM SSN Administration- (Full-Time, Day Shift) - Job Summary: The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other...

  • Administrative Assistant Sr

    2 months ago

    San Bernardino, United States Loma Linda University Medical Center Full time

    Shared Services: HRM SSN Administration- (Full-Time, Day Shift) - Job Summary: The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical...

  • Administrative Assistant, Sr.

    4 weeks ago

    San Antonio, United States San Antonio Independent School District Full time

    Administrative Assistant, Sr. (24-25 SY Pool) JobID: 3770Position Type:Clerical/Administrative AssistantDate Posted:2/9/2024Location:Department Assigned  Description:Please see the attachment below for complete description. Learn More

  • Administrative Assistant 3

    4 weeks ago

    San Jose, United States Varite, Inc Full time

    Pay rate - $30 - $35.21/hr.Job Description: In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also...

  • Sr. Systems Administrator

    3 months ago

    san jose, United States BridgeView Full time

    Bridgeview is currently seeking a Senior Systems Administrator for one of our clients. If you love building and supporting technology solutions that make businesses successful, then read on for more details. TITLE: Senior Systems AdministratorLOCATION: San Jose, CACOMPENSATION: 140 K + 10% bonusOVERVIEW:The Senior Systems Administrator participates in the...

  • Sr. Systems Administrator

    3 months ago

    San Jose, United States BridgeView Full time

    Bridgeview is currently seeking a Senior Systems Administrator for one of our clients. If you love building and supporting technology solutions that make businesses successful, then read on for more details. TITLE: Senior Systems AdministratorLOCATION: San Jose, CACOMPENSATION: 140 K + 10% bonusOVERVIEW:The Senior Systems Administrator participates in the...

  • Administrative Assistant

    2 days ago

    San Jose, United States Ajilon Full time

    Ajilon - JobID: C44FCD50-9EDB-4D2F-B170-F82CA0194B13 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...

  • Administrative Assistant

    2 hours ago

    San Jose, United States PrideStaff Full time

    Job DescriptionJob DescriptionAdministrative AssistantShift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pmPay Rate: $22-$30 per hourLocation: San Jose, CAExperience: 6+ months of Administrative Assistant experienceWe are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in San Jose! This position is highly...

  • Sr. Administrative Assistant

    2 months ago

    San Rafael, United States BioMarin Pharmaceutical Full time

    Description Who We Are From research and discovery to post-market clinical development, our WWRD engine involves all bench and clinical research and the associated groups that support those endeavors. Our teams work on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with genetic diseases. ...

  • Administrative Assistant

    2 days ago

    San Jose, United States Edgar Law Group LLP Full time

    Description We're searching for a diligent Administrative Legal Assistant to provide front-line administrative support, customer service, and direct legal support to our Legal & Tax Teams. As an Administrative Legal Assistant, you will play a critical role in ensuring the smooth operation of our office, supporting our teams to achieve excellence in client...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States SGA Inc. Full time

    Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . Hybrid 2-3 days per week. We are seeking a highly motivated Administrative Assistant to support the Senior Director of Customer Strategy & Success and the Senior Director of...

  • sr. network administrator

    1 month ago

    San Antonio, United States Randstad Full time

    sr. network administrator. san antonio , texas posted july 25, 2024 job details summary $51 - $55 per hour temp to perm bachelor degree category computer and mathematical occupations reference1059657 job details job summary: We have an immediate opening for a contract to hire Sr. Network Administrator with a little bit of engineering skills for a...

  • Administrative Assistant

    3 weeks ago

    San Jose, United States Edgar Law Group LLP Full time

    We're searching for a diligent Administrative Legal Assistant to provide front-line administrative support, customer service, and direct legal support to our Legal & Tax Teams. We are proud of our 5-star Google review rating and strive to always deliver exceptional services and build lasting relationships with clients. Applicants should be extremely...

  • Administrative Assistant

    1 month ago

    San Jose, United States Conklin Bros Part time $60,000 - $100,000

    We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide essential administrative support to our team. The ideal candidate will be proactive, resourceful, and able to manage multiple tasks efficiently while maintaining a high level of professionalism.Key Responsibilities:Communication Management:Handle incoming emails,...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States JobRialto Full time

    Job SummaryThe Administrative Assistant serves as the primary point of contact for guests, clients, and visitors, offering a welcoming and professional environment. This role supports high-level executive administrative tasks for the Executive Vice President (EVP) and other Senior Executive Team (SET) members. The position is located onsite at the Fargo...

  • Administrative Assistant

    1 month ago

    San Jose, United States JobRialto Full time

    Job Summary The Administrative Assistant serves as the primary point of contact for guests, clients, and visitors, offering a welcoming and professional environment. This role supports high-level executive administrative tasks for the Executive Vice President (EVP) and other Senior Executive Team (SET) members. The position is located onsite at the Fargo...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us…Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description:As an...

  • Administrative Assistant

    1 month ago

    San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a dedicated Administrative Assistant to become a vital member of our team. This role is primarily focused on administrative and customer service within the industry, based in SAN JOSE, California. This position offers a contract employment opportunity in a dynamic work environment.Responsibilities:• Facilitating...