Administrative Assistant
11 hours ago
We are seeking a detail-oriented and proactive Temporary Administrative Assistant to provide essential support to our senior executive team and assist with recruitment activities. This 3-month contract role is well-suited for individuals who thrive in fast-paced environments and possess strong multitasking and interpersonal abilities.
Responsibilities:
Executive Support:
- Deliver comprehensive administrative assistance, including calendar management, travel arrangements, and meeting coordination.
- Prepare and revise correspondence, reports, and presentations as required.
- Handle confidential information with the highest level of discretion.
- Manage office supplies and ensure executives have the necessary resources for their meetings.
Recruitment Coordination:
- Organize interview schedules and manage all related logistics.
- Serve as the primary contact for candidates, providing prompt and professional responses to inquiries.
- Assist in creating and posting job descriptions across various platforms.
- Maintain organized recruitment files for easy access.
General Administrative Duties:
- Answer incoming calls, respond to emails, and direct inquiries to the appropriate team members.
- Ensure that electronic and physical filing systems remain organized.
- Support onboarding for new hires, including preparing welcome kits.
- Collaborate with HR and other departments to ensure efficient administrative operations.
Requirements:
- Education: High school diploma or equivalent is required; an associate’s degree or higher is preferred.
- Experience: Minimum of 3 years in an administrative role; experience in recruitment support is advantageous.
Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational abilities and strong attention to detail.
- Excellent verbal and written communication skills.
- Capable of prioritizing and managing multiple tasks in a dynamic environment.
- Professional demeanor with the ability to engage effectively at all levels of the organization.
Additional Information:
- Duration: 3 months, with the potential for extension based on business needs.
- Hours: Full-time (40 hours per week).
- Compensation: Competitive hourly rate commensurate with experience.
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