Administrative Assistant

4 months ago


Louisville, United States Vaco Full time

Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves handling a wide range of administrative tasks and supporting senior management. The ideal candidate is resourceful, a good problem solver, and highly organized.
Key Responsibilities:
  • Manage and coordinate daily office activities and operations to ensure efficiency and compliance with company policies.
  • Answer and direct phone calls, emails, and other forms of correspondence.
  • Organize and schedule meetings, appointments, and travel arrangements for senior management.
  • Prepare and distribute agendas, meeting minutes, and other relevant documents.
  • Maintain a systematic filing system for documents, both physical and digital.
  • Handle administrative requests and queries from senior managers.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a contact list.
  • Order office supplies and research new deals and suppliers.
  • Maintain office policies and procedures.
  • Provide general support to visitors.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Assist in various projects and other tasks as assigned by management.
Qualifications:
  • High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
  • Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
  • Knowledge of office management systems and procedures.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to work independently and as part of a team.


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