Executive Assistant

1 week ago

St Louis, Missouri, United States Rezilient Health Full time

We are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive administrative and strategic support to our CEO. This is a critical role in our fast-paced startup environment, requiring exceptional judgment, discretion, and the ability to anticipate needs, often before they arise. The ideal candidate will be a true partner to the CEO & other Executive Leadership Team members, enabling them to focus on strategic initiatives and drive the company's success.

If you're someone looking to take the next step in your career, thrives in fast-paced environments, has a strategic mindset, and embraces the opportunity to collaborate with stakeholders across an organization on continuously evolving projects and goals, this role offers the perfect platform to make a meaningful impact.

Key Responsibilities:

  • Calendar Management: Proactively manage the CEO and other Executive Leadership Team members' complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate potential conflicts and proactively resolve scheduling issues. This includes managing frequent changes and prioritizing competing demands in a startup environment.
  • Email Coordination: Expertly manage the CEO's inbox, filtering and prioritizing correspondence based on urgency and relevance. This involves discerning key senders and recognizing critical topics, and summarizing lengthy email threads or extracting key information for the CEO's efficient review, and maintaining a well-organized email filing system for easy access to information.
  • Leadership Meeting Preparation: Prepare high level meeting agendas, gather relevant materials, and ensure the CEO is fully briefed for all meetings. Take accurate meeting minutes and follow up on action items. Proactively call attention to upcoming deadlines and critical deliverables that pertain to the CEO and other members of the Executive Leadership Team.
  • Travel Arrangements: Coordinate all aspects of travel for CEO & other identified company leaders, including flights, accommodations, transportation, and itineraries. Ensure seamless and efficient travel experiences, often on short notice.
  • Day-to-Day Communication: Manage incoming and outgoing communication for the CEO, including email, phone calls, and mail. Screen calls and outreaches, and prioritize access based on importance and urgency. Act as a liaison between the CEO and internal/external stakeholders, including investors, partners, and staff.
  • Communication Support: Contribute to the refinement of communication strategies, ensuring consistent messaging and effective outreach to key stakeholders. Oversee the distribution of outgoing communication for the CEO through appropriate channels, including email, mail, courier services, and other relevant platforms.
  • Correspondence Development: Prepare professional, accurate, and polished written communication. This includes: Composing emails, letters, memos, and other documents, creating visually engaging and informative presentations for meetings, conferences, and internal/external audiences, and preparing reports and other documents with accuracy and attention to detail.
  • Stakeholder Engagement
    • Internal Liaison: Facilitate clear and effective communication between the CEO and internal stakeholders, including staff, department heads, and other members of the Executive Leadership team. This involves scheduling meetings, relaying information, and fostering alignment on strategic initiatives.
    • External Liaison: Serve as a key point of contact for external stakeholders, such as investors, partners, clients, and board members.
    • Relationship Cultivation: Nurture and strengthen relationships with key stakeholders, acting as a representative of the CEO, Executive Leadership Team members, and the organization.
  • Data Gathering and Analysis: Assist in gathering data from various sources, compiling it, and performing basic analysis to support the company's strategic initiatives. This may involve utilizing spreadsheet software (e.g., Google Sheets) or other tools to manipulate and analyze data.
  • Report Preparation: Prepare reports, summaries, and other documents that present data clearly, concisely, and accurately. This includes formatting data tables and ensuring the integrity of data representation.
  • Record Keeping: Maintaining organized files and records, both physical and electronic. This is especially important in a healthcare setting where regulatory compliance is crucial.
  • Additional Support: Manage personal errands for the CEO as needed, maintaining discretion and professionalism. This might include scheduling appointments, managing personal correspondence, or other tasks as requested.
  • Expense Management: Process expense reports and ensure accurate record-keeping for the CEO and members of the Executive Leadership Team.
  • Confidentiality: Maintain the utmost confidentiality and discretion when handling sensitive information, including business plans, financial records, personnel matters, legal documents, and personal details.
  • Adaptability: Thrive in a fast-paced, ever-changing startup environment. Be comfortable with ambiguity and willing to take on new challenges.
Requirements
  • Bachelor's degree preferred, or equivalent combination of education and experience.
  • 3+ years of experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced environment. Experience in the healthcare industry is a plus.
  • Exceptional written and verbal communication skills, including the ability to draft professional correspondence, create presentations, and communicate effectively with diverse audiences.
  • Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar), and calendar management software. Experience with project management software and travel booking tools is highly desirable.
  • Excellent organizational skills and attention to detail, with the ability to manage complex schedules, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Strong interpersonal skills and the ability to build rapport with individuals at all levels, including executives, board members, investors, and staff.
  • Demonstrated comfort working with data, including the ability to gather, compile, and analyze data; prepare reports and summaries; and create data visualizations. Basic understanding of analytical concepts is required.
  • Proven ability to handle sensitive information with discretion and maintain strict confidentiality.
  • Proactive and resourceful problem-solver with the ability to anticipate needs, identify potential issues, and develop effective solutions.
  • Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
Benefits

This opportunity offers the chance to shape the future of healthcare in a culture where your ideas and contributions have a meaningful impact on the organization's future. You'll be part of a supportive, collaborative, and diverse team, with competitive compensation and benefits that include generous PTO, paid family leave, comprehensive medical, dental, vision, and life insurance, as well as stock options.

  • Executive Assistant

    1 week ago

    St Louis, Missouri, United States HireLevel. Full time

    HireLevel is looking for a highly motivated, organized, flexible, "can-do" Executive Assistant in St. Louis, MO to support the needs of our client's 4-person Leadership Team. This person will provide the crucial role of taking the weight off the Lead Executive Assistant, Executive, Leadership, Operations Manager, Assistant, Contracts, Business Services,...

  • Executive Assistant

    4 weeks ago

    St Louis, Missouri, United States HireLevel. Full time

    HireLevel is looking for a highly motivated, organized, flexible, "can-do" Executive Assistant in St. Louis, MO to support the needs of our client's 4-person Leadership Team. This person will provide the crucial role of taking the weight off the Lead Executive Assistant, Executive, Leadership, Operations Manager, Assistant, Contracts, Business Services,...

  • Executive Assistant

    4 weeks ago

    St Louis, Missouri, United States Enterprise Bank and Trust Full time

    Executive Assistant - Human Resources at Enterprise Bank and Trust summary:The Executive Assistant in Human Resources at Enterprise Bank & Trust provides comprehensive administrative support to executive leadership by managing complex schedules, preparing professional presentations, and organizing HR-related events. This role requires exceptional...

  • Executive Assistant

    4 weeks ago

    St Louis, Missouri, United States Hunter Recruitment Advisors Full time

    Executive Assistant Location: St. Louis, MO Reports to: Founder/Director of Alitus Partners Salary: $55-75K, DOE Alitus Partners LLC is a private equity investment and management firm that provides proven, significant expertise in acquiring, building, restructuring, and profitably growing businesses, large and small. Formed in 2015, Alitus, a team of...

  • Executive Assistant

    3 weeks ago

    St Louis, Missouri, United States Enterprise Bank and Trust Full time

    Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive.With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, we're strong,...

  • Executive Assistant

    3 days ago

    St Louis, Missouri, United States Bayer Full time

    At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and...

  • Executive Assistant

    4 weeks ago

    St Louis, Missouri, United States Cedarhurst Senior Living Full time

    Job Title: Executive Assistant Location: Brahms Construction Corporate Office, St. Louis MO (In-Person) Position Type: Full-time Reports To: President About Brahms Construction: Brahms is amongst the fastest growing General Contractors in St. Louis, Missouri, and is a core component of The Dover Companies, a vertically integrated healthcare organization with...

  • Executive Assistant

    3 weeks ago

    St Louis, Missouri, United States Cedarhurst Senior Living Full time

    Job Title: Executive Assistant Location: Brahms Construction Corporate Office, St. Louis MO (In-Person) Position Type: Full-time Reports To: President About Brahms Construction: Brahms is amongst the fastest growing General Contractors in St. Louis, Missouri, and is a core component of The Dover Companies, a vertically integrated healthcare organization with...

  • Executive Assistant

    5 days ago

    St Louis, Missouri, United States Brahms Construction Full time

    Brahms Construction - Job Title: Executive AssistantLocation: Brahms Construction Corporate Office, St. Louis MO (In-Person) Position Type: Full-time Reports To: President  About Brahms Construction:Brahms is amongst the fastest growing General Contractors in St. Louis, Missouri, and is a core component of The Dover Companies, a vertically integrated...

  • Trade Execution Assistant

    5 days ago

    St Louis, Missouri, United States Breakthru Beverage Group Full time

    Unlocking Business PotentialThe Trade Execution Assistant is a crucial member of our team, dedicated to unlocking business potential by optimizing trade execution and reporting processes. This role requires exceptional analytical skills, industry knowledge, and expertise in MS Office. As a Trade Execution Assistant, you will be responsible for:Main...

  • Executive Assistant

    7 days ago

    St Louis, Missouri, United States Simpara Full time

    Job Description Job Description We are looking for a skilled, detail-oriented, and forward-thinking Executive Assistant to deliver extensive administrative and strategic assistance to our CEO. This position is pivotal within our dynamic startup setting, demanding outstanding decision-making abilities, confidentiality, and the foresight to address needs...

  • Executive Assistant

    2 days ago

    St Louis, Missouri, United States ARCO a Family of Construction Companies Full time

    ABOUT YOU Are you an accomplished Executive Assistant who can pivot on a dime? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes" then we have an exciting opportunity for you Who are we? We are ARCO, a Family of...

  • Executive Administrative Assistant

    1 week ago

    St Louis, Missouri, United States Belcan Full time

    Executive Administrative AssistantJob Number: 356056Category: AdministrativeDescription: Job Title: Executive Administrative AssistantLocation: St. Louis, MOZip Code: 63102Start Date: ASAPJob Type: ContractKeywords: #ExecutiveAdminAssistant #MOjobsJOB RESPONSIBILITIES:Manage and maintain calendar for the Chief Digital Officer, schedule meetings, travel...

  • Executive Administrative Assistant

    3 weeks ago

    St Louis, Missouri, United States Accounting Career Consultants Full time

    Job DescriptionWhy is This a Great Opportunity? This Executive Administrative Assistant role provides the opportunity to support senior leadership in a dynamic and fast-paced environment. The position offers exposure to high-level decision-making processes while developing strong organizational, communication, and project management skills. The role is ideal...

  • Executive Administrative Assistant

    1 week ago

    St Louis, Missouri, United States Accounting Career Consultants, ACC Legal & HR Career Consultants Full time

    Why is This a Great Opportunity? This Executive Administrative Assistant role provides the opportunity to support senior leadership in a dynamic and fast-paced environment. The position offers exposure to high-level decision-making processes while developing strong organizational, communication, and project management skills. The role is ideal for a...

  • Executive Assistant

    3 weeks ago

    St Louis, Missouri, United States Cooperative Building Solutions Full time

    Position OverviewThe Executive Assistant of Cooperative Building Solutions plays a vital role as an administrative professional who provides essential support to ensure the efficient operation of the organization. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The Executive...

  • Executive Assistant Coordinator

    19 hours ago

    St Louis, Missouri, United States Cedarhurst Senior Living Full time

    Job Title: Executive Assistant CoordinatorCedarhurst Senior Living is amongst the fastest growing General Contractors in St. Louis, Missouri, and is a core component of The Dover Companies, a vertically integrated healthcare organization with significant experience and expertise in the vibrant Senior Living market.The Executive Assistant Coordinator,...

  • Executive Assistant

    1 week ago

    St Louis, Missouri, United States Bellerive Country Club Full time

    The Executive Assistant at Bellerive Country Club ("Bellerive") provides administrative support services to the General Manager/Chief Executive Officer and other members of Bellerive's leadership team. Serves as a welcoming presence for Members and guests telephoning or visiting Bellerive. Manages the Administration Office to ensure all technical issues are...

  • Executive Assistant

    3 weeks ago

    St Louis, Missouri, United States Bellerive Country Club Full time

    The Executive Assistant at Bellerive Country Club ("Bellerive") provides administrative support services to the General Manager/Chief Executive Officer and other members of Bellerive's leadership team. Serves as a welcoming presence for Members and guests telephoning or visiting Bellerive. Manages the Administration Office to ensure all technical issues are...

  • Executive Administrative Assistant

    7 days ago

    St Louis, Missouri, United States Apolis Full time

    Job Title- Executive Administrative Assistant Location- St Louis, MO Duration- 06 Month Contract Please NOTE: Contractor must work on site at M-TH; Fridays are remoteSummary You'll provide advanced administrative and organizational support to our leadership teams. No two days look the same - you'll coordinate projects, lead distribution of information,...