Executive Assistant

4 days ago

St Louis, Missouri, United States ARCO a Family of Construction Companies Full time
ABOUT YOU

Are you an accomplished Executive Assistant who can pivot on a dime? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes" then we have an exciting opportunity for you Who are we? We are ARCO, a Family of Construction Companies.

We are seeking a highly motivated Executive Assistant to support the Chief Human Resources Officer in our Brentwood, MO office. The ideal candidate will have 10-15 years of related experience and must be exceptionally organized, collaborative, proactive, and self-reliant.

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
  • Industry-leading performance-based bonus program
  • Employee Stock Ownership Plan (ESOP)
  • Traditional and Roth 401k
  • Tuition reimbursement for associates
  • Scholarship for associates' children up to $28,000 per child
  • 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
  • 1-week paid volunteer leave each year
  • 100% charitable match
  • Medical, dental, and vision insurance coverage
  • 100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be a drug-free workplace and an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

A DAY IN THE LIFE
  • Independently provide high-quality administrative support to CHRO and serve as a resource for the CHRO's direct reports and the HR department
  • Provide extensive calendar, meeting, and expense management, anticipating needs and proactively and effectively managing time
  • Partner closely with executive assistants and others across the organization to plan and execute meetings and events
  • Manage team travel logistics including preparing itineraries and arranging hotels, flights, and ground transportation
  • Act as a communication liaison, problem-solver, and facilitator between internal departments and executives
  • Read, write, and prepare professional correspondence and presentations, conduct research, interpret data, and proofread documents
  • Assist in the completion of high-level reports, team communication, documentation, and presentations including expense reports in Concur
  • Create and maintain various databases, reports, and records, as well as produce, verify, and analyze data
  • Share office/facilities management responsibility with other administrative professionals in the office
  • Attend key meetings to take minutes and track completion of action items
  • Independently run ad hoc special projects and provide other support as needed
  • Manage day-to-day workflows while maintaining a work environment that enables success
  • Build strong relationships and proactively collaborate with others
  • Create streamlined processes and utilize automated systems to simplify tasks, periodically reviewing activities and implementing process improvements
  • Maintain a high level of confidentiality, integrity, discretion, and judgement
NECESSARY QUALIFICATIONS
  • Bachelor's degree
  • 10-15 years of EA experience supporting a busy C-level executive in a fast-paced, high-growth environment, ideally within an HR environment
  • Excellent organizational and prioritization skills with high attention to detail
  • High levels of business acumen and natural curiosity
  • Strong interpersonal skills with the right balance of friendliness and firmness
  • Exceptional computer skills with proficiency in Microsoft Word, Excel, PowerPoint, OneNote, OneDrive, and SharePoint; knowledge of video applications (Microsoft Teams, Zoom), and Concur expense reporting a plus
  • Excellent communication skills, both written and verbal
  • Able to present information professionally and proofread documents for spelling and grammar
  • Impeccable customer service skills and the desire to create "Raving Fans"
  • Able to multi-task in a fast-paced environment with ever changing priorities and under tight deadlines
  • Proactive, self-starter with an outstanding work ethic
  • Ability to manage different personalities and interface with individuals at all levels
MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes" we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

LEGAL DISCLAIMER

EOE, including disability/vets

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