Meeting Planner

7 days ago

Santa Clara, United States Kelly Full time
Feeling stuck? Put your career in motion with a great, new opportunity. Join the Kelly® team as a Meeting Planner to work at Ethicon in Santa Clara, CA. We’re here every step of the way to help you and your career be the best it can be. Bring your energy and expertise. We’ll help you get where you want to be.
Salary/Pay Rate/Compensation: $35/hour
Shift: Monday-Friday, 8am-4pm
Location: Onsite, Santa Clara, CA
Benefits: Med/Den/Vis, 401(K), PTO, and Paid Holidays

Why you should apply to be a Meeting Planner:
• Competitive pay
• Work with a premier healthcare company
• Collaborate with a global team
• Opportunity for growth and development

What’s a typical day as a Meeting Planner? You’ll be:
• Partnering with Global Strategic Marketing to execute Health Care Professional events for the Ottava team
• Managing full logistics planning for events, including assisting with airfare, ground transportation, hotel and meal arrangements for US and International Attendees
• Managing event materials and hosting if in the respective client facility
• Partnering with JNJ Travel to source hotels as needed
• Establishing processes in Santa Clara institute with onsite staff and JJI Team
• Managing event registrations in Cvent
• Reconciling attendance for each event
• Managing credit card payments and maintaining accurate receipts
• Resolving any vendor payment or receipt discrepancies
• Keeping accurate and timely records in dedicated SharePoint site
• Communicating all necessary event details to event lead
• Hosting all attendees onsite during events and managing setup and breakdown of event
• Managing, printing, and preparing all event materials to be used onsite, including security badges
• Securing JJI space as needed for events
• Adhering to all HCC/Legal/Privacy Guidelines and Global Travel & Entertainment Policy
• Adhering to Cross Border Policies

This job might be an outstanding fit if you:
• Have a Bachelor’s degree (highly preferred)
• Have a minimum of 2 years meeting planning experience
• Have experience in MD/Pharma (highly preferred)
• Have a strong customer focus and commitment to providing superior service
• Have strong written and verbal communication skills, including grammar and syntax
• Have strong presentation skills
• Have strong interpersonal skills
• Have strong typing skills and proficiency in Microsoft Word, PowerPoint, and Outlook
• Have Cvent experience
• Can acquire experience with J&J Systems on the job

What happens next:
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Meeting Planner today
#GRACE

 
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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