Legal Secretary, ODC

2 weeks ago

Washington, United States District of Columbia Bar Full time

The Office of Disciplinary Counsel (ODC) investigates complaints and allegations of ethical misconduct against attorneys licensed in the District of Columbia. It initiates appropriate resolutions, ranging from dismissals, diversions, and informal admonitions to formal charges. The Legal Secretary (LS) provides administrative support to at least three (3) busy attorneys and reports to the Office Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES
• Type from draft, edit, and format legal documents, including hearing exhibits and pre-trial pleadings, briefs, motions, letters, and memoranda, according to the rules of the District of Columbia Court of Appeals (DCCA) and the Board on Professional Responsibility (BPR).
• Prepare subpoenas duces tecum and ensure proper service.
• Proofread documents for grammar, spelling, punctuation, and format conformity.
• Organize, label, bookmark, redact, and Bates stamp paper and electronic documents for use as hearing exhibits.
• Ensure prompt and proper filing and service by electronic and traditional means of legal filings and documentary evidence with the BPR, the DCCA, and opposing counsel.
• Prepare and submit electronic case files and disposition documents for contact member review to BPR.
• Promptly prepare, file, and serve disposition documents after contact member approval.
• Successfully manage competing priorities to meet deadlines consistently.
• Ensure timely processing of new cases by preparing and transmitting appropriate correspondence.
• Calculate and calendar due dates accurately according to office guidelines and BPR and DCCA rules; track due dates for follow-up.
• Enter incoming and outgoing correspondence, documents, bank records, emails, and other activities into the electronic case tracking system; ensure prompt, accurate, and consistent entries.
• Update case information in tracking system as necessary, including, but not limited to, case status, parties' contact information, and counsel information.
• Prepare and submit attorney expense reports.
• Create and maintain physical and electronic case files.
• Assist other administrative staff as needed and perform other role-relevant duties as assigned.

MINIMUM QUALIFICATIONS
• Relevant work experience.
• Expert knowledge in providing litigation support, including preparing, formatting, and filing briefs, exhibits, and motions.
• Expert knowledge in creating tables of contents and authorities using Microsoft Word.
• Proficient in Microsoft 365, particularly Outlook, Word, and Excel.
• Advanced skills using Adobe Pro, including creating PDF bookmarks, attachments, Bates Numbering, redactions, watermarks, document and web hyperlinks, and digital and electronic signatures.
• Excellent time-, task-, and project-management skills.
• Must work well under pressure, possess excellent organizational abilities, and successfully manage daily tasks.
• Must be detail-oriented, deadline-driven, and able to work well in a fast-paced environment.
• Effectively communicate verbally and in writing with staff, the public, hearing committee members, Board members, judges, and opposing counsel.
• Exceptional interpersonal skills.
• Knowledge of general office equipment, including printers, scanners, and copiers.
• Work well in a team environment and interact professionally with the public and staff.
• Must be adaptable, creative, self-motivated, and proactive.
• Available to work overtime when needed.
• Ability to handle and maintain the confidentiality of highly sensitive information.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

PREFERRED QUALIFICATIONS
• Associate degree, legal secretary certification, or relevant experience.
• Experience using electronic case and document management systems.

This is a hybrid position, with days worked onsite and days worked remotely. At least the first 30 days of employment will be exclusively onsite. The hybrid status of this position may change at any time, subject to the ODC's discretion.

This is not an attempt to list all the essential functions of this position. Job duties may change over time based on organizational/department needs.

The ODC is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

The ODC is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs according to applicable law. If you require reasonable accommodation as part of the application process, please contact Human Resources at HR@dcbar.org.

As part of the accommodation process, we will conduct an individualized, interactive process and may ask you for additional information. Additionally, final hiring decisions or start dates may be delayed while the accommodation review process is ongoing if the individual can only begin work with the requested accommodation.

  • Legal Secretary, ODC

    4 weeks ago

    Washington, Washington, D.C., United States District of Columbia Bar Full time

    Job DescriptionThe District of Columbia Bar is seeking a highly skilled Legal Secretary to provide administrative support to a team of attorneys. The ideal candidate will have excellent organizational skills, be detail-oriented, and possess excellent communication skills.Key Responsibilities:Type, edit, and format legal documents, including briefs, motions,...

  • Legal Secretary

    2 weeks ago

    Washington, United States SourcePro Search, LLC Full time

    We are seeking a Legal Secretary for our Washington, DC office to perform legal secretarial duties. The schedule is 9:00 a.m. - 5:30 p.m., Monday-Friday, but flexibility is required. This position currently offers a hybrid work opportunity. Salary: $70,000 to $75,000. What You'll Do: As our Legal Secretary, your essential job requirements will include: ...

  • Legal Secretary

    4 weeks ago

    Washington, Washington, D.C., United States Eversheds Sutherland LLP Full time

    We are seeking a skilled Legal Secretary to support our attorneys and paralegals in their day-to-day activities.The ideal candidate will have strong secretarial skills, word processing abilities, and experience with general office procedures and filing techniques.Responsibilities will include drafting, transcribing, and revising legal documents, as well as...

  • Legal Secretary

    4 weeks ago

    Washington, Washington, D.C., United States SourcePro Search, LLC Full time

    We are seeking a highly skilled Client Service Specialist to provide administrative support for a top-rated law firm client in Washington, DC.The ideal candidate should possess a minimum of 5 years of legal secretary experience and have strong organizational and communication skills.The Client Service Specialist will be responsible for coordinating legal...

  • Legal Secretary

    2 weeks ago

    Washington, United States Graham Full time

    Schedule Monday - Friday Duties and Responsibilites: Works directly with Attorney. Persons in this position typically perform the following: a. Consult prescribed sources of information for facts relating to matters of interest to the program; b. Review documents to extract selected data and information relating to specific items; c. Review and summarize...

  • Legal Secretary

    2 weeks ago

    Washington, United States Eversheds Sutherland LLP Full time

    We do not have any open Legal Secretary positions at this time, but we are accepting resumes for future consideration for temp, temp-to-perm, and direct-hire openings that may come available in the future. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and Business...

  • Legal Secretary

    2 weeks ago

    Washington, United States SourcePro Search, LLC Full time

    We are conducting a search for a Client Service Specialist (Legal Secretary) for a top-rated law firm client in Washington, DC. The ideal candidate should possess a minimum of 5 years of legal secretary experience. The Client Service Specialist will provide administrative support for the Litigation Department. This role involves delivering exceptional client...

  • Legal Secretary

    4 weeks ago

    Washington, DC , USA, United States BakerHostetler Full time

    Job SummaryBakerHostetler is seeking a highly skilled Legal Secretary to join our team in the Washington, DC office. This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills, as well as the ability to adapt to fast-paced ever-changing priorities.Key...

  • Legal Secretary

    1 day ago

    Washington, United States Turn2Partners Full time

    OverviewOur client is seeking to add a Legal Secretary / Client Coordinator to their dynamic team in Washington, D.C..Key Responsibilities:Provide comprehensive administrative and secretarial support to a legal team of six or more attorneys, ensuring smooth operations and top-tier service for internal teams, clients, and stakeholders.During the summer...

  • Legal Secretary

    2 days ago

    Washington, United States Turn2Partners Full time

    OverviewOur client is seeking to add a Legal Secretary / Client Coordinator to their dynamic team in Washington, D.C..Key Responsibilities:Provide comprehensive administrative and secretarial support to a legal team of six or more attorneys, ensuring smooth operations and top-tier service for internal teams, clients, and stakeholders.During the summer...

  • Legal Secretary

    7 days ago

    washington, United States Binding Minds Inc. (Certified Disability Owned Business Enterprise) Full time

    ABOUT THE ROLEProvides professional client relationship management with external clients.Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with...

  • Legal Secretary

    6 days ago

    washington, United States Binding Minds Inc. (Certified Disability Owned Business Enterprise) Full time

    ABOUT THE ROLEProvides professional client relationship management with external clients.Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with...

  • Legal Secretary

    1 week ago

    Washington, United States Binding Minds Inc. (Certified Disability Owned Business Enterprise) Full time

    ABOUT THE ROLEProvides professional client relationship management with external clients.Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with...

  • Legal Secretary

    7 days ago

    Washington, United States Binding Minds Inc. (Certified Disability Owned Business Enterprise) Full time

    ABOUT THE ROLEProvides professional client relationship management with external clients.Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with...

  • Litigation Legal Secretary

    2 weeks ago

    Washington, United States Fawkes IDM Full time

    Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate...

  • Litigation Legal Secretary

    1 month ago

    Washington, Washington, D.C., United States Fawkes IDM Full time

    Job DescriptionAs a Litigation Legal Secretary at Fawkes IDM, you will be responsible for providing administrative support to our litigation team. Your duties will include:Editing and proofreading routine law office correspondence and legal case matters.Transcribing legal documents, correspondence, and reports from rough draft, dictation, or...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly skilled and organized Legal Administrative Assistant to join our team at our Washington, D.C. office. The ideal candidate will have prior secretarial/administrative work experience and excellent written and verbal communication skills.Key Responsibilities:Provide detailed and high-level...

  • Turn2Partners | Legal Secretary | washington

    2 days ago

    washington, United States Turn2Partners Full time

    OverviewOur client is seeking to add a Legal Secretary / Client Coordinator to their dynamic team in Washington, D.C..Key Responsibilities:Provide comprehensive administrative and secretarial support to a legal team of six or more attorneys, ensuring smooth operations and top-tier service for internal teams, clients, and stakeholders.During the summer...

  • Legal Administrative Assistant

    4 months ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100KDOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...