Legal Secretary Specialist
7 days ago
We are seeking a highly skilled and organized Legal Secretary Specialist for our office in Washington, DC to perform a variety of legal secretarial duties.
About the Role:- This is a full-time position with a schedule of 9:00 a.m. - 5:30 p.m., Monday-Friday, with flexibility required.
- The position currently offers a hybrid work opportunity.
Salary: $73,000 (Estimated based on industry standards and location)
Key Responsibilities:- Answer telephones professionally, take messages, and forward calls for attorneys and others in the section.
- Process daily mail, including opening, dating, and routing.
- Maintain calendars for assigned attorneys and schedule meetings.
- Draft and revise routine correspondence and documents.
- Perform word processing tasks on various correspondence, reports, memoranda, and legal documents from handwritten notes, drafts, or oral instructions.
- Operate office equipment, such as printers, photocopying machines, and PDF scanners.
- Schedule meetings and notify all parties involved, reminding participants of upcoming meetings.
- Assist with court filings and other department-specific tasks.
- Enter important dates on the department calendar.
- Remind attorneys of deadlines for filings, Federal Express packages, etc.
- Create new client matter accounts, including conflict checks, intakes, retainer letters, and file openings.
- Maintain contact lists for client matters.
- Organize and maintain electronic and paper client files, retrieving existing files and closing out and sending files off-site.
- Enter attorneys' time.
- Assist with monthly billing, including meeting Finance Department deadlines, photocopying, and final preparation for mailing.
- Prepare travel arrangements for attorneys and clients, if needed.
- Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits.
- Acknowledge and adapt to changes in the daily work environment.
- Minimum 2-3 years of experience as a legal secretary, preferably in a law firm.
- Accurate typing skills of at least 55 wpm, along with strong word processing skills using Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software, and client relationship management software.
- Excellent verbal communication skills.
- Well-developed and professional interpersonal skills, with the ability to interact effectively with people.
- Oriented towards client service and able to work in a team environment.
- Strong organizational skills and time management abilities.
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