Legal Secretary

1 week ago


Washington, United States SourcePro Search Full time

Job Summary: We are seeking a skilled Legal Secretary to perform a variety of administrative and secretarial duties in our Washington, DC office. This role will involve supporting attorneys with their daily tasks and responsibilities.

Key Responsibilities:

  • Answering telephones and taking messages in a professional manner.
  • Processing mail, including opening, dating, and routing.
  • Maintaining calendars for assigned attorneys and scheduling meetings as needed.
  • Drafting and revising routine correspondence and documents.
  • Performing word processing tasks, including creating correspondence, reports, and legal documents from handwritten notes, drafts, or oral instructions.
  • Operating office equipment such as printers, photocopiers, and PDF scanners.
  • Scheduling meetings and reminding participants.
  • Assisting with court filings and other department-specific tasks.
  • Entering important dates on the department calendar.
  • Reminding attorneys of deadlines for filings and other tasks.
  • Creating new client matter accounts and maintaining contact lists.
  • Organizing and maintaining electronic and paper client files.
  • Entering attorneys' time and assisting with monthly billing.
  • Preparing travel arrangements for attorneys and clients, if needed.
  • Providing coverage to other attorneys when assigned secretaries are out of office or when workflow requires.

Requirements:

  • A minimum of 2-3 years of legal secretary experience, preferably in a law firm.
  • Accurate typing skills of at least 55 wpm, along with strong word processing skills using Microsoft Office applications.
  • Excellent verbal communication skills and well-developed interpersonal skills.
  • An orientation to client service and ability to work in a team environment.
  • Strong organizational skills and time management skills.

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