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Executive Administrative Assistant

2 months ago

schaumburg, United States Rely Services® Full time

Rely is seeking a Executive Assistant to CEO for a permanent role for Rely and other entities such as a soon to open Cannabis dispensary, a commercial Real Estate company and an investment company.


Location: Our corporate office in Schaumburg, Illinois


Job Type: Full-time / Monday to Friday 8am to 5:00pm

Qualifications:

 Additionally, you must have a can-do attitude and excellent judgment to properly prioritize multiple

and potentially competing requests.

 Bachelor's degree with four years of previous administrative work experience, preferably in a

professional setting or other fast paced environment and having supported a C-level executive.

 Excellent organizational skills - Quick turnaround to keep operations flowing smoothly.

 Skilled multitaskers - Manages several tasks at once and adapts to changing requests.

 Strong time management - Stays focused to completes tasks on time and meet deadlines.

 Excellent written and verbal communication skills - Speaks and writes professionally on behalf of

the executive.

 Has a high level of interpersonal skills to handle sensitive and highly confidential situations with a

high level of professionalism and confidentiality.

 Current technology to support and troubleshoot, must be proficient in MS Word and Excel

 Proactive work ethic understands when to seek guidance and when to complete tasks independently.

 Valid driver's license and proof of automobile insurance

Responsibilities

 The successful individual is highly organized and self-motivated and will provide support in a personal

and professional capacity.

 As the Executive Personal Assistant, you will be responsible for effectively coordinating a complex

and ever-changing calendar of meetings, travel, and events.

 Manage and maintain executive schedule, meeting logistics, travel arrangements

(commercial/private), calendar management, for both personal/professional and create itineraries with

updates on a regular basis.

 Open, sort, and distribute incoming correspondence, handle highly confidential and non-routine

information.

 Arrange related details for conferences and speaking engagements, including promotional

merchandise.

 Seek estimates, check status, oversee shipping/delivery, and resolve issues for items in home or

office.

 General office support includes printing documents, drafting correspondence, research, and data

entry.

 Book and coordinate personal appointments with privacy and discretion.

 Help the CEO with any project management needs and any projects that arise.

 Assist on personal support, including running various errands and personal gifts.

 Help coordinate corporate events and parties, including catering for luncheons, and assist with setup,

 Cleanup and support during such events

 Office support such as ordering supplies, stocking, and work requests with building management

 Run items between home and office including documents, lunch, supplies, and executives' vehicles.

 Assist with business and personal technology needs and troubleshooting.

 Any other duties as required or assigned which are reasonably within the scope of the duties in this

job classification.

 Develops and maintains relationships in executive ;s personal and professional life.