Current jobs related to Executive Assistant - new york city - Glocap

  • Executive Assistant to C-Suite Leader

    3 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    Executive Assistant to C-Suite LeaderA leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams. The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a...

  • Executive Assistant to C-Suite Leader

    3 weeks ago

    New York, New York, United States Northbound Executive Search Full time

    A leading investment firm seeks a highly skilled and proactive Executive Assistant to support a senior executive and assist with administrative projects for back office teams. The firm prides itself on having a collaborative culture and exceptional communication skills are a must.The ideal candidate will possess a keen attention to detail, the ability to...

  • NYC Executive Assistant

    5 days ago

    New York, United States New York State Executive Chamber Full time

    Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principalsResponsibilitiesAct as primary point of contact for the reporting principalManage calendar scheduling for meetings, appointments, and...

  • Investment Banking Executive Support Specialist

    2 weeks ago

    New York, New York, United States AP Executive Full time

    Job DescriptionA highly reputable global investment and technology development firm in New York is seeking a highly skilled and proactive executive assistant to provide exceptional coverage support to executives in the investment banking division. As part of a dynamic and inclusive team, you will play a key role in ensuring the seamless execution of business...

  • Executive Assistant

    3 weeks ago

    New Canaan, Connecticut, United States HJW Executive Search LLC Full time

    Are you a highly organized and detail-oriented individual with excellent communication skills? We are seeking a skilled Executive Assistant to join our team at HJW Executive Search LLC.Key Responsibilities:We are looking for a professional who can provide administrative support, manage client/vendor correspondence, prepare reports and presentations, and...

  • Executive Assistant

    3 weeks ago

    new york city, United States eTeam Full time

    Job Role -Executive Assistant -for top banking client Location - NYC, NY -Hybrid Duration - 06 months Executive Assistant will provide high-level administrative support to Managing Directors.Responsibilities include managing schedules, coordinating meetings, handling correspondence, and maintaining records. This also includes making travel arrangements,...

  • Executive Assistant

    2 months ago

    New York City, United States The Judge Group Full time

    Our client is currently seeking an Account Executive Assistant. This is a permanent, direct hire position, fully on site in Manhattan.Responsibilities: Manage executive schedules, meetings, and travel. Screen and prioritize communication. Prepare itineraries, agendas, and presentations. Support ongoing projects and collaborate with internal teams. Liaise...

  • Executive Assistant

    2 months ago

    new york city, United States The Goodkind Group, LLC Full time

    The New York City office of a global law firm is seeking an Executive Assistant for their Corporate Department. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be...

  • Executive Assistant

    1 week ago

    new york city, United States The Goodkind Group, LLC Full time

    The New York City office of a global law firm is seeking an Executive Assistant to support Partners of the firm. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be...

  • Executive Assistant

    2 weeks ago

    new york city, United States The Goodkind Group, LLC Full time

    The New York City office of a global law firm is seeking an Executive Assistant to support Partners of the firm. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be...

  • Executive Assistant

    2 months ago

    New Canaan, United States HJW Executive Search LLC Full time

    Our client is looking for an Exec Asst. Responsibilities: Administrative Support: ○ Schedules, including appointments, meetings, and travel arrangements. ○ Manage client/vendor correspondence ○ Prepare reports, presentations, and correspondence○ Complete intakes of new patients Client Service: ○ Provide customer service to clients, ensuring their...

  • Executive Assistant

    3 weeks ago

    new york city, United States Forthright Staffing Full time

    Temporary Position The ideal candidate will provide top-level assistance to a high-level executive. They should be well-organized and comfortable scheduling meetings and managing emails. This individual should also be able to work with legal documents. ResponsibilitiesResponsibilities supporting an Executive in Finance Regularly monitor and handle busy and...

  • Executive Assistant

    1 month ago

    New York, United States Isaac Morris Ltd Full time

    Company DescriptionFounded in 1989, Isaac Morris Limited (IML) is a leading apparel manufacturer based in New York City. Specializing in Boys, Girls, Young Men's, and Juniors clothing, IML services retailers with top-notch quality, art, and execution. With a distribution network covering Specialty stores, Department stores, and the Mass Market, IML is...

  • Executive Assistant

    4 weeks ago

    New York, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionHIGH PROFILE NON PROFIT seeking a HYBRID Senior Level Executive Assistant to join our team! You will be supporting a Senior Executive. Senior level Executive Assistant experience a must! 3+ years experience, non-profit preferred.Responsibilities:Handle administrative needs of ExecutiveManage complex calendar managementArrange...

  • Executive Assistant

    2 months ago

    new york city, United States Perennial Resources International Full time

    EA in Business Development area of Alternative Asset Management FirmJoin a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dynamic team...

  • Executive Assistant

    3 weeks ago

    new york city, United States Perennial Resources International Full time

    EA in Business Development area of Alternative Asset Management FirmJoin a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dynamic team...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States Anti-Defamation League Full time

    Job Title: Executive AssistantJoin the Anti-Defamation League team as an Executive Assistant, providing administrative support to the CEO and senior executives. This role involves scheduling, travel arrangements, and expense reconciliation, as well as coordinating workflow with other personnel.Key Responsibilities:Support the day-to-day operations of the...

  • Executive Assistant

    2 months ago

    New York, United States Creative Financial Staffing Full time

    About the Company & Opportunity- Executive Assistant CFS NY is working with a growing real estate client looking for an Executive Assistant to join their team and provide assistance to the CEO and President. This position will provide a unique opportunity to join a fast-growing organization and make a significant impact. Role Responsibilities- Executive...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States US Tech Solutions Full time

    US Tech Solutions is seeking a highly skilled and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will have a minimum of 3 years of experience in an executive or administrative assistant role and possess excellent communication and organizational skills. The Executive Assistant will be responsible...

  • Executive Assistant

    3 weeks ago

    New York, New York, United States eTeam Full time

    Job Title: Executive Assistant IRole: Executive AssistantLocation: New York, NYDuration: 12+ MonthsJob Summary:The Executive Sales Assistant supports the President of Media Sales. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding...

Executive Assistant

2 months ago

new york city, United States Glocap Full time

Our client, a boutique private equity firm, is seeking an experienced Executive Assistant. The EA will be responsible for providing administrative support to 2 senior professionals and 3-4 additional professionals. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a positive and professional personality, very strong attention to detail, and a proactive work style.


CLIENT: Private Equity

POSITION: Executive Assistant

SALARY: $100-125K DOE + Benefits + Bonus

HOURS: 9am – 5:30pm with some flexibility as needed (in office 4x week)

LOCATION: New York, NY

DEGREE: Required


Responsibilities of the Executive Assistant:

-Phones: will act as main point of contact for clients; screening and answering calls appropriately.

-Calendar management: manage and monitor professionals’ calendars

-Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations

-Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc.

-Contact lists: will maintain/input all contacts for assigned professionals

-Expense reporting: complete monthly expense processing for all professionals

-Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported

-Back-up responsibilities: perform back-up responsibilities for other executive assistants for lunch coverage, vacation time and absences

-Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available

-Assist with internal office moves, as needed

-Assist with meeting overflow including submitting professionals’ guests into building engine for security access, greeting clients, or conference room set- up and break down, as needed

-Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting

-Provide assistance with local errands (meeting materials, post office, lunch, etc.)


Requirements of the Executive Assistant:

-Bachelor’s degree required

-5+ years of experience in an Administrative/Professional support function, financial services industry experience strongly preferred

-Strong understanding of the processes, policies, and procedures required to support a team of professionals in the financial services industry

-Detail-oriented, well-organized and proactive in nature

-Exceptional written and verbal communication skills

-Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe)

-Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines

-Client-service oriented with strong discretion and ability to deal with highly-confidential information on a day-to-day basis

-Ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships

-Ability to recognize and respond appropriately to business-related issues in a timely manner