Contract Administrator

3 hours ago

oakland, United States Robert Half Full time

A local government administration is seeking a dedicated Contract Specialist to play a pivotal role in the development and administration of contracts, with a focus on services, construction, and modernization projects. The specialist will be responsible for the full spectrum of procurement activities, including the preparation, evaluation, negotiation, and administration of contracts for professional services, trades, products, equipment, supplies, and construction/modernization projects. The Contract Specialist will ensure that all procurements comply with Authority policies, HUD regulations, and other relevant guidelines. This is a long-term contract opportunity that requires candidates to work on-site in Oakland, CA.

Key Responsibilities:

  • Develop and implement comprehensive policies and procedures for the contracting process, with a particular emphasis on construction and modernization contracts.
  • Provide expert guidance to agency personnel and the community on all aspects of contract administration, ensuring compliance with established regulations and best practices.
  • Assist the Department Manager in the creation and management of department budgets, ensuring financial oversight and adherence to budgetary constraints.
  • Monitor expenditures to prevent exceeding contractual amounts and ensure timely payments to contractors.
  • Act as a consultant to senior and middle management on the interpretation of contracts and organizational policies, providing clear and actionable advice.
  • Prepare and issue Requests for Proposals (RFPs) and bid packages for modernization, maintenance projects, and services, ensuring alignment with organizational policies and regulatory guidelines.
  • Oversee the entire contract lifecycle, including contract awards, change orders, material issuance to contractors, and file closures.
  • Lead and manage procurement activities for assigned Client Departments, ensuring all procurement activities are compliant with Authority policies, HUD regulations, and other relevant guidelines.
  • Coordinate all contract management activities, including conducting vendor meetings, performing risk assessments, and ensuring contractual compliance with federal and local regulations, including Federal Labor Standards.
  • Monitor contractor performance to ensure compliance with contract terms, and take proactive steps to resolve contract-related protests, disputes, and claims.
  • Maintain accurate and up-to-date contract records and correspondence files, advising staff on expiring contracts and ensuring all necessary reports are prepared and submitted in a timely manner.

Qualifications:

  • A minimum of 4 years of experience in procurement, with a strong emphasis on contract preparation, evaluation, and administration.
  • In-depth knowledge of procurement principles, construction contracting practices, and relevant legislation.
  • Familiarity with procurement tracking systems and U.S. Department of Housing and Urban Development (HUD) regulations.
  • Strong analytical skills with the ability to research costs, analyze data, and provide clear recommendations.
  • Proven ability to negotiate, evaluate, and manage contracts under pressure, ensuring accountability and compliance.
  • Proficiency in computer-based data processing systems.
  • Excellent communication skills, both oral and written, with the ability to build and maintain professional relationships within and outside the organization.

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