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Development and Marketing Associate

2 months ago

Hartford, United States YWCA Hartford Region Full time

Job Type

Full-time

Description

Call to Action - Are you someone who is looking to work for a mission driven organization looking to make a BIG IMPACT Do you want to use your skills, passion, and drive to EMPOWER the lives of others? If this sounds like you or someone you know, then apply today
Who we are: YWCA Hartford Region is a nonprofit organization dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all .
Our impact. YWCA is the oldest and largest multicultural Women's Organization in the World. For more than 150 years, YWCA Hartford has been a leading voice for women, girls, and families in our community. Every day, we work in partnership to create meaningful change and ensure racial and social justice and gender equity prevail for all.
What we do: We have served nearly 2,000 people annually, we are helping women and girls bridge the educational, career and financial gaps to prepare them for life-long stability and economic security.
Help make a difference and join our mission by securing an exciting career with YWCA Harford Region

Position Summary:

The Development and Marketing Associate is responsible for assisting in and supporting fundraising and marketing operations within the organization. The role will report to the Chief Development Officer and works with the Development team.

Essential Functions of the Job:

Data Management

  • Responsible for the accuracy and integrity of data entry in database; maintain the data in the donor database; as well as ensure all information is kept current and up to date;
  • Responsible for ensuring that all activities and pertinent information are consistently recorded in the database and in the appropriate files. Troubleshoots database issues;
  • Ensures timely and accurate data-entry in the donor database system; provide ongoing mailing lists and reports on fundraising activities.
Donor Stewardship
  • Responsible for donor stewardship, including the timely management of all donor acknowledgement and recognition, reporting and communications to further on-going major donor relationships on behalf of the organization;
  • Upholds the process for timely thank you and acknowledgement, including communicating with Finance and CEO office when gifts are received;
  • Administers thank you letter process, including ensure letters are sent 24-48 hours after receipt;
  • Mails correspondence to potential donors, volunteers and guests in order to inform them of activities.


Marketing
  • Follows Marketing Communications plan, update calendars, and help to keep department on track, assure timely communications and advise team on any concerns;
  • Assists in updating website content and coordinate update schedules with various departments;
  • Assists in supporting social media marketing, including both YWCA and Persimmon Petals.


Collaboration
  • Assists Development staff in compiling and preparing fundraising reports, policies and procedures, and running a wide range of gift reports;
  • Provides support to various committees and volunteers during fundraising campaigns and events;
  • Maintains the budget books for development department activities, i.e., events and marketing;
  • Assists CDO in reconciling income and expenses with Finance Dept;
  • Provides support for fundraising events. Assist in the following: updating ticket sales, donations; provide invoices and follow up to ensure payments on sponsorships, vendor and ad sales;
  • Manages invoicing for all department vendors, event sponsors, expo vendors and program book advertisers;
  • Performs necessary follow up activities to ensure payments received in a timely manner. Assist with the creation and finalization of guest lists;
  • Appraises team of new donors and communicates with donors during fundraising events;
  • Prepares various materials (including correspondence, meeting notices, minutes, and donor meeting packets);
  • Provides support to other marketing and/or advertising efforts and work in public relations;
  • Participates in all creative strategy discussions and add thoughts and ideas to the discussion;
  • Performs basic administrative duties such as filing, data entry, maintaining a filing system and more to assist CDO and department;
  • Assists CDO in scheduling meetings with prospective funders and coordinates organizational or department meetings, as needed;
  • Other duties as assigned.


Requirements

Education:•
  • High School Diploma or GED required. Associate Degree preferred.
Experience
  • One (1) to three (3) years' experience in Bloomerang, fundraising, donor or other relevant databases required;•
  • Experience in creative design programs such as Indesign or Canva is desirable but not required;•
  • Knowledge and experience in social media marketing and website content management desirable.
Schedule:
  • The Development Associate is a non-exempt position. Work schedule Monday - Friday, 8:30am to 4:30pm. Due to the nature of the work, some weekend and evening hours will be required .

Key Competencies: •
  • Seeks to cultivate and develop inclusive and equitable working relationships with key stakeholders, i.e., staff, volunteers, interns, board members, and community members;•
  • Demonstrated skill in the understanding of cultural differences;•
  • Engages in (or commits to) personal and professional development on diversity, equity and inclusion issues;•
  • Demonstrates a willingness to examine one's biases, assumptions, and attitudes;•
  • Maintains productive work relationships while considering multiple perspectives;•
  • Demonstrates awareness of one's and others' social identities (e.g., race, gender, disability status, religion, etc.) and their relevance in the workplace;•
  • Experience resolving cross-cultural conflicts effectively;•
  • Promotes a respectful, diverse, equitable, and inclusive work environment in which concerns are addressed effectively.
Skills:
  • Attention to Detail: Strong attention to detail and ability to provide strong proofreading and editing skills;
  • Collaborative: Team-centered, cooperative work philosophy. Listens; creates a supportive and communicative dialogue;
  • Communication: Fosters excellent communication (both written and oral);
  • Confidentiality: Ability to handle discreet, confidential information;
  • Mission-driven: Understands programs and services offered by YWCA Hartford Region;
  • Organization: Exceptional organizational skills and superb attention to detail required;
  • Personal Accountability: Accepts responsibility for own actions, embraces experiences as learning opportunities. Works well alone, as well as under direct supervision;
  • Planning: Strong organizational and time management skills; Demonstrated ability to plan and manage events and other fundraising activities from conception to completion, including the ability to set, reach and measure outcomes;
  • Quality: Demonstrated ability to produce work with a high degree of accuracy under minimal supervision in a team based environment;
  • Technical Skills: Proficient use of Microsoft Office and other computer applications used for tracking data and reporting outcomes;
  • Time Management: Displays exceptional time-management and organizational skills as needed for meeting multiple deadlines;
  • Trust and Respect: Offers respect to all in the work environment. Adheres to high personal standards of acceptance, reliability, openness and consistency of action with words.


Salary Description

$22 to $26 / hour