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Office Manager

1 month ago

Bakersfield, United States Griffith Company Full time

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

POSITION PURPOSE

The Office Manager is responsible for all operational accounting outside of job cost for the Central Region. As such, the underlying accounting processes for all segments of the business unit must be mastered and well managed. An effective Office Manager needs to be well versed in general Office Management, Accounts Payable, Accruals, Union Payroll, Inventory/Plant Accounting, basic General Ledger accounting and Facilities Management. Exposure to Viewpoint Accounting software and JWS Plant Accounting software is a plus. Additionally, the chosen candidate must be a strong leader and ensure that company policies and procedures are followed.

ESSENTIAL FUNCTIONS
The tasks the Office Manager would oversee and/or perform would include, but not limited to the following areas:

Month-end close

  • Ensure accounting deadlines and cut-off procedures are followed, including but not limited to Plant Reporting and Asset in Process Reporting
  • Properly account for material transfers from plant to job.
Payroll
  • Ensuring union payroll timesheets are entered accurately and timely.
  • Manage Payroll Clerk, such that compliance is 100% with all state, federal and local mandates, payments are not withheld due to lapses in compliance and penalties are avoided.
  • Master LCP tracker and train team members as appropriate.
Accounts Payable and Accruals
  • Prompt and accurate entry of Accounts Payable invoices;
  • Maintain correct accrual process through matching of receivers against purchase orders and reconciliation of the committed costs.
  • Prompt issue resolution of vendor billing disputes.
  • Management and resolution of AP invoices on hold.
  • Ensure that accruals are entered timely.
  • Ensure prompt pay for critical vendors.
Collections
  • Responsible for collection efforts to minimize past due Materials related Accounts Receivables and Contract related Accounts Receivables as needed
Supervisory
  • Develop and oversee a team to support the accounting functions for the Region.
  • Advise and provide training to support staff, Project Managers, Project Engineers and the Region Manager.
  • Implement and monitor overall regional accounting processes and documentation.
  • Continuously improve efficiency of the department and processes.
Plant Accounting
  • Oversee inventory reporting and collaborate with Plant Superintendent for accurate monthly inventory reporting.
  • Oversee proper internal transfer rates for materials from Plants to Jobs.
  • Oversee proper billing rates and quantities for external customers.
  • Oversee regulatory compliance for all facilities
Facility Management
  • Oversee all Griffith owned / rented facilities.
  • Ensure proper supplies are on hand at all times.
  • Ensure facilities are maintained to the corporate standard.
  • Ensure facilities are properly secured.
Office Management
  • Oversee the receptionist
  • Coordinate and plan for office events as needed including but not limited to lunch meetings, holiday parties, etc.

KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
  • Minimum of at least 4 years of accounting experience working with an integrated construction accounting and project management software.
  • Must have considerable knowledge with basic accounting principles (i.e. journal entries, debits, credits, etc.) and accounting functions. Experience with job costing and construction accounting experience.
  • Ability to work independently and complete duties and projects with little direct supervision.
  • Ability to accurately work under pressure in meeting deadlines.
  • Must have excellent organizational skills.
  • Must be proficient with Excel, Word and Outlook applications.
  • Prior supervisory experience.
COMPETENCIES
  • Effective communication
  • Employee training and guidance
  • Fosters team building
  • Adaptability/change management
  • Conflict resolution/problem solving
  • Decisiveness
  • Time management/multitasking
  • Detail oriented
  • Stress management
  • Analytical thinking
  • Interpersonal awareness
EDUCATION
Minimum of a bachelor's degree in accounting, finance, or related. Experience may be considered as a substitute for this requirement.

PHYSICAL REQUIREMENTS
  • Most time spent in an indoor office environment
  • Sitting at a desk for prolonged periods of time
  • Occasional lifting of files and boxes up to 20 lbs
  • Pushing/pulling of file cabinets
  • Extended visual use of a computer screen
  • Frequent typing
  • Occasional travel

COMPANY BENEFITS PACKAGE

In addition to offering a comprehensive benefits package for all employees - including a superior health benefits package - Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Hourly rate: $33.65- $40.00

Visit us at: www.griffithcompany.net

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our external recruiting partners whom we already have an executed written agreement with. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a fee for any candidate placement resulting from the receipt of an unsolicited resume. Griffith Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Griffith Company's Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Griffith Company will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Griffith Company's CEO, Executive Vice President or Human Resources Director. No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.