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Sales & Events Coordinator - Hotel Magdalena

2 months ago

Austin, United States El Cosmico Full time

** Sales & Events Coordinator - Hotel Magdalena**

**Job Category****:** Adminstration **Requisition Number****:** SALES001695 Showing 1 location **Job Details**

**Description**

About our Company:

Life gathers around water in Texas, and Hotel Magdalena honors our spring-fed culture and the community that grows near it. The design of the 89-room hotel takes inspiration from the local lake house ethos of the 1970s, situated amongst rolling grounds and natural beauty inspired by Texas. The Magdalena will also be home to a restaurant and poolside bar, and several other spaces for hosting events and hanging out. The hotel will open in Spring 2020 on Music Lane just off of South Congress.

Bunkhouse is a hospitality company that believes in inspired design, connection to place, and the value of community. Bunkhouse has designed and developed a celebrated portfolio of hospitality projects including Hotel San Jos, Hotel Saint Cecilia, Austin Motel, Hotel Magdalena, Carpenter Hotel and Jos Coffee in Austin, Hotel Havana and Ocho in San Antonio, El Cosmico in Marfa, Texas, The Phoenix in San Francisco, California, Hotel San Cristbal in Baja, Mexico and Shady Villa in Salado, Texas.

We're looking for:

Hotel Magdalena is looking for a Sales and Events Coordinator who will excel in contacting potential customers to develop & generate business, respond to all leads for business in a timely manner, coordinate activities for bookings, and organize sales activities to maximize results. This position assists the Sales and Events teams to develop, implement, promote and follow through on actions and activities to increase business revenues. We are looking for a highly motivated individual who can problem solve and enjoys the fast-paced hotel environment.

A Sales and Events Coordinator must have the ability to resolve conflict and a thorough understanding of Bunkhouse policies. Furthermore, a Sales and Events Coordinator must develop and maintain the companys culture, values and reputation in the public eye, and with all staff, guests, vendors and partners.

Knowledge, Skills, and Abilities:

* High School diploma or general education degree (GED). College Degree preferred

* Two (2) years related experience in hospitality events or events industry

* Ability to create documents in Excel and Word

* Ability to understand other computer programs (i.e. Property Management System)

* Ability to apply concepts of math including addition, subtraction, multiplication, division and algebra, using whole numbers, common fractions, and decimals

Bunkhouse is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit, and business need.

Job Requirements:

The coordinator will be part of the Sales & Events Department and will report equally into the Senior Sales Manager and Events Manager.

* Perform administrative duties such as update data-bases & CRM, produce reports, resolve requests and/or complaints to the satisfaction of the guest, represent the Sales team by being the point person with other departments.

* Respond to and qualify incoming sales & events leads in order to pass them on to respective Managers for quoting.

* Prepare and distribute internal/external correspondence such as contracts, BEOs, group resumes, rooming lists, event schedules, and other documents in an accurate and timely manner.

* Assist with all matters relating to guest & client experience including; VIP services, assisting with sales calls, client outreach, meeting with group/event attendees, etc.

* Where necessary assist with the operation & servicing of Events and Groups including those occasionally out of traditional business hours.

* Execute all actions necessary and appropriate to achieve established sales department goals and overall business goals for the property.

* Serve as a leader in Bunkhouse Guest Service culture through personal actions, identifying areas for improvement.

* Adhere to all standards of operations, policies and procedures, manuals, training material, memos and verbal instruction.

* Maintain a high level of cleanliness and safety in the work area.

* Maintain an increased awareness of safety issues throughout the property.

* Keep abreast of safety and emergency procedures and OSHA requirements.

Based upon fluctuating demands of the operation and to exceed customer expectations, it may be necessary to perform a multitude of different functions not specifically related to this position. This person may be expected to perform other tasks and duties as needed or as directed. Furthermore, employee responsibilities and job descriptions are subject to review and revision.

Working Conditions/Environment:

* The noise level in the work environment is usually moderate

* The person in this position may have to lift up to fifty (50) pounds on a daily basis; anything over fifty (50) pounds is considered a minimum two (2) person lift

* The person having this position may have to remain stationary for one (1) hour, move about/traverse property spaces, push, kneel, bend, balance, squat, reach and stretch for up to eight (8) hours per day

Benefits:

Bunkhouse offers a liberal working environment that encourages individuality and creativity. We offer a superior benefits package to employees who work 20 hours/week or more that includes:

* Highly subsidized Medical, Dental and Vision insurance

* Company paid Life Insurance and Long-Term Disability coverage

* Short Term Disability coverage

* Generous Paid Time off (Full Time)

* Free stays at Bunkhouse hotels (Full Time)

* 401k with company matching

* Employee Discounts

Bunkhouse Core Values:

* BE REAL. We treat everyone like human beings. We are respectful and authentic, we listen, and we develop meaningful relationships with guests, customers and each other. We encourage our employees to have a voice and to use it to improve the work we do.

* CREATE MAGIC. In design, service and all things, we go above and beyond to inspire. Every detail counts, and we believe that our work is a collaboration that depends on all of us bringing our creativity and passion to work with us every day.

* BE HERE NOW. In our work, creating a sense of place is important. We contribute to the fabric of our respective communities by honoring, representing and supporting the communities in which our businesses exist. We make it our goal to be experts on our cities, and we leave travelers with a sense of where they have been.

* EMBRACE ADVENTURE. We dont always know where the road will lead, but we know that well have each other along the journey. We strive to learn and grow from our experiences, to create meaningful structure along the way and, in some cases, to embrace chaos when necessary.

* LOOK TOWARDS THE FUTURE. We work with a spirit of continuous improvement in all areas. We seek to provide a path of growth for all of our employees and for Bunkhouse as a whole.

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