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Administrative Assistant

1 month ago

San Diego, United States Marcus & Millichap Full time

We are seeking a dedicated and organized Administrative Assistant to join our team. The Administrative Assistant will play a vital role in providing administrative support, fielding calls, coordinating with team members, and assisting with marketing activities.

As an Administrative Assistant, you will be responsible for managing incoming calls, coordinating with team members, sending marketing packages, and following up with buyers. You will be the primary point of contact for client inquiries and will ensure that all administrative tasks are completed efficiently and accurately.

How to Apply: If you are a motivated individual with strong organizational skills and a passion for providing exceptional customer service, we encourage you to apply for the Administrative Assistant position. Please submit your resume and cover letter highlighting your relevant experience and qualifications.

Responsibilities:

    • Field incoming calls and emails and direct them to the appropriate team members.
    • Coordinate with team members to schedule appointments, meetings, and property viewings.
    • Prepare and send marketing packages to prospective clients and buyers.
    • Follow up with buyers to gather feedback, answer questions, and address concerns.
    • Maintain organized records of client communications, appointments, and marketing activities.
    • Assist with other administrative tasks and projects as needed.
Prerequisites:
    • California resident
    • High School diploma or equivalent;
    • Proficiency in Word and Excel;
    • Excellent organizational and time management abilities.
    • Ability to work independently and prioritize tasks effectively.
Experience:
    • Previous experience in an administrative or customer service role (Preferred)
    • Familiarity with commercial real estate or related industry. (Not Required)


Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2023, the firm closed 8,297 transactions with a sales volume of approximately $48 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry's most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.