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Data and Reporting Coordinator

1 month ago

Elmira, United States CASA-Trinity Full time
The Data and Reporting Coordinator plays a crucial role in supporting the organization’s data management, reporting, and regulatory compliance activities. This position involves collecting, reviewing, and inputting data in various databases to meet reporting requirements for regulatory bodies, grant projects, and other agency functions. The Data & Reporting Coordinator will compile data regularly to create reports for leadership and other agency departments, as well as prepare reports for external stakeholders. The Data & Reporting Coordinator also maintains and supports certain database administration functions for agency information systems such as agency EHR, population health platforms, reporting databases, and any other relevant agency databases and information systems.

*This position is remote but possible future employee needs to live near one of our Clinic's in Elmira, Dansville, Olean, or Hornell, NY. *

*Essential Job Functions*

*Data Collection and Management:*

· Collaborate closely with the Health Information Systems Administrator (HISA) to support data management tasks.

· Perform data entry duties including inputting and updating information in agency and regulatory databases.

· Assist in collecting, organizing, and maintaining data from various sources such as EHR systems and administrative databases.

· Identify and correct data entry errors using appropriate quality control methods

· Troubleshoots and promptly reports any difficulties in data collection or standardization to Supervisor or Senior Data Analyst

· Provide general data entry support on an ad-hoc basis

· Maintain and archive all work papers and data sources related to data entry projects and perform regular backups to ensure data preservation

*Reporting and Analysis:*
* Perform daily, weekly, monthly, quarterly, and annual reporting as assigned.
* Generate and support the preparation of reports for agency operations, GPRA, SNAP, SOR, RRHIO, and PSYCKES.
* Use data analysis tools to identify trends, patterns, and insights that inform decision-making processes.
* Support compliance with regulatory requirements through accurate and timely data reporting.
* Consistently follow established HIPAA confidentiality guidelines.

*Project and Program Development Support:*
* Participate in data-related projects and initiatives to enhance organizational performance.
* Contribute to the development and implementation of forms, workflows, and programs to support data-driven initiatives and agency mission and vision.

*Secondary Functions:*

· Participate in weekly Data Team Meetings

· Create and maintain job aids role related processes

· Maintain a working knowledge of the agency’s Electronic Health Records System as well as other agency information systems

· Adhere to Data Team project management and tracking procedures

· Collaborate with Data Team members to develop policies and procedure

· Participate as a member of interdisciplinary teams to support data-driven initiatives.

· Stay updated on technology and information relevant to data management and reporting.

· Provide excellent customer service and support

· Train staff on relevant topics as necessary

· Perform other related duties as assigned by supervisors.

*Knowledge, Skills and Abilities:*

· Computer applications and processes as related to understanding and interacting intelligently with systems such as Electronic Health Records systems, PSYCKES, RHIOS, OASAS CDS, OMH PCS, and other regulatory databases.

· Basic understanding of computer applications and databases with a willingness to learn and adapt to new technologies.

· Proficiency in Microsoft Excel and other common software applications.

· Strong attention to detail and accuracy in data entry and reporting tasks.

· Good verbal and written communication skills.

· Ability to work collaboratively in a team environment.

· Ability to prepare and present a variety of periodic and special reports of both a professional and administrative nature.

· Ability to adopt technology to maximize efficiency.

· Establish and maintain effective work relationships with others.

*Physical Demands*

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

*Language Skills: *Read, write and interpret documents such as curriculum guides, budgets, grant applications, etc.

*Mathematical Skills: *Must add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; must apply ratio, percent, and probability and estimation concepts. Possess an understanding of, and the ability to interpret for others, statistical information.

*Cognitive Ability: *Apply common sense understanding to conflict management; employ logical sequencing, trouble-shooting, problem solving and decision-making skills to correctly assess situations both socially and professionally.

*Physical Demands: *While performing the duties of this job, the employee is regularly required to sit, to stand, to walk, to go up and down stairs, to operate foot and hand controls, to use a telephone, computer keyboard and to write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and objects, and providing oral information.

*Work Environment: *The employee is expected to adhere to strict policies/regulations relative to being in a tobacco and alcohol free workplace. Work is performed in a normal office environment.

*Qualifications: *A minimum of a High school Diploma. 1-2 years of data entry experience or related office experience. A familiarity with Behavioral Health field and experience with electronic health records software preferred. 10e11 specific experience is highly desirable. A valid driver’s license is a requirement for this position. This position is subject to a criminal background clearance.

*This job description is intended to provide a description of essential job functions that are used in order to assess employee performance. It is not an all inclusive statement of job responsibilities.*

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Family leave
* Health insurance
* Life insurance
* Paid holidays
* Paid sick time
* Paid time off
* Parental leave
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday

Education:
* High school or equivalent (Required)

Experience:
* Data Entry: 1 year (Preferred)
* Behavioral Health: 1 year (Preferred)
* EHR systems: 1 year (Preferred)
* 10e11: 1 year (Preferred)
* Microsoft Excel: 1 year (Preferred)

License/Certification:
* Drivers License (Required)

Ability to Relocate:
* Elmira, NY 14901: Relocate before starting work (Required)

Work Location: In person