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Office Manager

2 months ago

redwood city, United States HealthCare Recruiters International Full time

The Role:

Our medical device client seeks an experienced Office Manager with a background in OHSA policies and event planning. This contract-to-hire opportunity will join an innovative startup that emphasizes building a great company culture.


General Description

Manage and coordinate all company office activities, including but not limited to on-site facilities

upkeep and maintenance. This safety coordinator is responsible for overseeing all activities within the office and ensuring that they comply with Cal/OHSA policies.


Key Responsibilities

  • Manage all aspects of the facility. Duties include but are not limited to:
  • Maintenance of general office equipment.
  • Manage and coordinate with Janitorial and Day Porter Services.
  • Ordering any supplies and PPE needed that relate to facilities and safety
  • Order office supplies when necessary, including printer toners, business cards, shipping supplies, etc.
  • Schedule services needed for facility maintenance and cleaning.
  • Support IT with general needs such as computer & equipment allocation, security system controls and alarm system controls.
  • Responsible for the planning, implementing, and overseeing of the company’s Injury and Illness
  • Prevention Program. Ensure the company complies with OHSA guidelines to reduce work-related injuries and illnesses. Main duties include but are not limited to:
  • Plan and implement OHSA policies and programs
  • Advise and lead employees on various safety-related topics
  • Prepare and implement emergency plans and procedures
  • Oversee decontamination practices and ensure they comply with all applicable standards. (ISO 13485, OHSA)
  • Oversee all hazardous waste removal activities
  • Educate new employees of all safety policies and practices.
  • Support personnel in the selection of appropriate PPE that will be used when handling
  • hazardous chemicals.
  • Partner with Materials Handler for general shipping and receiving, including distribution of parcels and mail.
  • Ordered and maintained the office food and beverage program.
  • Set up the conference room for special meetings.
  • Order office and meeting lunches when necessary.
  • Complete monthly expense reporting for the company credit card
  • Deposit incoming checks to the bank on a weekly basis.
  • Submit and Approve invoices through accounts payable processes.
  • Coordinate R&D equipment for calibration.
  • Support the Clinical team with some administrative tasks for Clinical Studies
  • Support the R&D Team with some administrative R&D tasks.
  • Support Sales and Marketing team with administrative task
  • Partner with HR to maintain employee Onboarding and Offboarding.
  • Set up conference rooms for special meetings.
  • Vendor management
  • Other duties as assigned


Key Requirements

  • Education and Training: Bachelor’s Degree or equivalent
  • Skills and Experience: +6 years of facility and safety experience, Strong proficiency in Office 365. Strong time management and people skills, flexibility, and multitasking abilities. Experience with safety procedures and OHSA policies. Ability to handle a fast-paced growth environment.