Administrative Assistant

1 day ago

Baltimore, United States MedStar Health Full time
General Summary of Position
Department: Open Heart Administration

Status: Full Time; 36 hours per week

Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm

Job Summary:

MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital

The position involves providing administrative support, including handling office tasks like typing, filing, answering phones, and managing departmental functions. It focuses on day-to-day operations and coordination of special projects within the department.

Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move

Primary Duties:

•Administrative Support: Assist with daily department administration, including answering phones, taking messages, and providing routine information.

•Record Keeping & Filing: Maintain accurate files and records, ensuring timely retrieval of information. Develop systems for data collection, reporting, and analysis.

•Correspondence & Communication: Open and distribute mail and ensure timely communication within the department.

•Supplies & Equipment Management: Order and maintain office supplies, manage inventory, and liaise with vendors to resolve issues or negotiate prices.

•Meetings & Events: Organize meetings, conferences, and seminars, including scheduling, preparing agendas, taking minutes, and coordinating logistics such as travel arrangements and audiovisual materials

•Personnel & Payroll: Assist with maintaining personnel records, tracking professional licenses, and processing payroll and employee forms.

•Data Entry & Reporting: Provide data entry support and prepare reports on departmental statistics and performance. Help with administrative reports, budget preparation, and financial recordkeeping.

•Confidentiality & Dictation: Handle confidential documents, take and transcribe dictation, and prepare memos, policies, and other documents as directed.

Minimum Qualifications:

•High School Diploma or GED.

•2 years' experience, preferably in a doctor's office or medical environment/ health care setting demonstrating organizational skills and a working familiarity with medical terminology and office computers (PC's and/or mainframes) performing word-processing/typing and data entry.

Primary Duties and Responsibilities

Minimum Qualifications

This position has a hiring range of $20.17 - $35.04

  • Administrative Assistant

    2 days ago

    Baltimore, United States Centurion Group LLC Full time

    Centurion is proud to be the provider of mental health services to the Maryland Department of Public Safety and Correctional Services. We are currently seeking full-time Administrative Assistant to join our team at our Maryland Regional office team. Administrative Assistant, Administrative, Assistant, Microsoft, Behavioral Health, Healthcare

  • Administrative Assistant

    7 hours ago

    Baltimore, United States Lord Baltimore - Chesapeake Uniform Rental, Inc. Full time

    Lord Baltimore is Looking for an Administrative Assistant to oversees routine and advanced duties for other professionals. They will work closely with Office Manager, HR Manager and other employees to organize files, create correspondence and prepare Administrative Assistant, Administrative, Office Manager, Assistant, High School, HR Manager, Manufacturing

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in the Housing Association industry, located in Baltimore, Maryland. As an Administrative Assistant, you will be integral to the Human Resources department, providing support during various projects and managing front desk operations....

  • Administrative Assistant

    18 hours ago

    Baltimore, United States LHH Full time

    LHH is seeking a friendly and organized individual to join our client's team as an Administrative Assistant. The Administrative Assistant will be the first point of contact for visitors and clients, providing excellent customer service and ensuring a positive experience. In addition to greeting guests, the Receptionist will handle incoming calls, manage...

  • Administrative Assistant

    9 hours ago

    Baltimore, United States LHH Full time

    LHH is seeking a friendly and organized individual to join our client's team as an Administrative Assistant. The Administrative Assistant will be the first point of contact for visitors and clients, providing excellent customer service and ensuring a positive experience. In addition to greeting guests, the Receptionist will handle incoming calls, manage...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States PeopleShare Inc Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant/Front Desk Receptionist to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo! Administrative Assistant Job Details: Schedule: Monday - Friday 8:30am - 5:00pm ...

  • Administrative Assistant

    2 weeks ago

    Baltimore, United States PeopleShare Inc Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo! Recent long term Admin experience REQUIRED. Administrative Assistant Job Details: Schedule: Monday -...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States PeopleShare Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant/Front Desk Receptionist to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo!Administrative Assistant Job Details:Schedule: Monday - Friday 8:30am - 5:00pm Pay...

  • Administrative Assistant

    3 weeks ago

    Baltimore, United States PeopleShare Inc Full time

    Are you the friendly face and organized mind we're looking for? We're on the hunt for a fully in office Administrative Assistant to be the welcoming heartbeat of our office! Position is in the 21215 zip code just 5 minutes away from the Baltimore Zoo! Recent long term Admin experience REQUIRED. Administrative Assistant Job Details: Schedule: Monday -...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States MedStar Health Full time

    General Summary of PositionDepartment: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pmJob Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital!The position involves providing administrative support, including...

  • Administrative Assistant

    2 days ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States TEKsystems Full time

    Administrative Assistant Baltimore, MD Monday-Friday 8am-5pm Description Administrative Assistant supporting the professional team Will mainly be scheduling administrative appointments & meetings (not clinical/patient) and keeping up with the mailroom Scheduling in-person meetings/blocking conference rooms Scheduling virtual meetings via...

  • Administrative Assistant

    2 months ago

    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary The Administrative Assistant coordinates office services such as purchasing, records control, and other administrative activities; interprets operating policies; and exercises independent judgment in resolution of administrative problems. The position supports the development of regular and ad-hoc reports and may perform duties of a...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Open Heart Administration Status: Full Time; 36 hours per week Schedule: Monday - Friday with rotating weekend. Hours: 7am - 7pm Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative...

  • Administrative Assistant

    3 weeks ago

    Baltimore, United States TEKsystems Full time

    *Administrative Assistant * Baltimore, MD Monday-Friday 8am-5pm *Description* * Administrative Assistant supporting the professional team * Will mainly be scheduling administrative appointments & meetings (not clinical/patient) and keeping up with the mailroom * Scheduling in-person meetings/blocking conference rooms * Scheduling virtual meetings via zoom *...

  • Administrative Assistant

    1 month ago

    Baltimore, United States MedStar Health Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks like typing,...

  • Administrative Assistant

    1 month ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks...

  • Administrative Assistant

    4 weeks ago

    Baltimore, United States MedStar Health Full time

    General Summary of PositionDepartment: Food Services- Nutrition Status: Part Time, 20 hours per week Schedule: Monday - Friday; 8:00am - 4:30pmJob Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Hospital!The position involves providing administrative support, including handling office tasks like typing, filing,...

  • Administrative Assistant

    2 days ago

    Baltimore, United States Medstar Full time

    General Summary of Position Department: Operating Room Status: Full-time, 40 hours per week Schedule: 2:00pm - 10:00pm; Monday-Friday Job Summary: MedStar Health is looking for an Administrative Assistant to join our team at MedStar Union Memorial Hospital! The position involves providing administrative support, including handling office tasks...