Executive Assistant

2 weeks ago

Herndon, United States TalentBurst, Inc. Full time
Title: Executive Assistant II (Hybrid)
Location: Herndon VA 20170
Duration: 9 months (Possible FTE)
Shift: 9-5 EST
Job Description:
AWS Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors.
This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.
A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company are important.
The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events.
You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to Amazon’s principles and environment.
A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice, work in a team environment and build effective working relationships inside and outside the organization.

Responsibilities include:
Management of calendars and scheduling requirements
Track and help drive completion of key deliverables, and follow up on outstanding items
Act as a liaison for leader’s direct reports
Schedule complex and cost-effective travel (domestic and international)
Complete and file expense reports (for domestic and international travel)
Drive team logistics, including staff, All Hands, Town Halls and other key meeting agendas
Organize team events within budget guidelines, and act as a resource to partner with other assistants on events
Close collaboration with departmental and AWS EA peers
Project management
Have fun at work and help others do the same
The ideal candidate is:
Organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth workplace operations
Able to work successfully in a team environment while keeping abreast of business objectives and standards in order to maintain a comprehensive awareness of the organization
A problem solver with proven effectiveness in fast-paced environments
Eager to learn the business and have an ongoing ability to dive deep on current business outcomes.

Basic Qualifications
Two+ years of experience assisting at the executive level in a fast-paced environment
Three+ years of experience supporting multiple executives
Advanced knowledge of Microsoft Outlook, Excel, and Word, and PowerPoint
High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
Exceptional written, verbal, and interpersonal communication skills
Ability to work effectively in a fast-paced, highly ambiguous environment
#TB_EN

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