Executive Assistant

2 weeks ago

Herndon, United States Russell Tobin Full time

Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Herndon, VA. This position is a 9-month contract with potential for extension for the right candidate. Apply today for immediate consideration.


Job Title: Executive Assistant

Pay: $32.00-$34.00/hour (based upon experience)

Duration: 9-Months | Potential To Extend

Schedule: Monday – Friday // 40hrs/week

Location: HYBRID - HERNDON, VA


As an Executive Assistant supporting 3 Directors, you will take ownership of busy executive calendars, coordinating complex projects, meetings, and events. Your role demands proven ability to plan ahead, manage time effectively, and swiftly adapt to dynamic environments.



Responsibilities:

  • Manage calendars and scheduling requirements.
  • Track and drive completion of key deliverables, following up on outstanding items.
  • Serve as a liaison for leaders’ direct reports.
  • Coordinate complex and cost-effective travel arrangements (domestic and international).
  • Prepare and file expense reports for domestic and international travel.
  • Coordinate team logistics, including staff meetings, All Hands, Town Halls, and other key meetings.
  • Organize team events within budget guidelines and collaborate with other assistants on events.
  • Collaborate closely with departmental and peers.
  • Engage in project management.
  • Foster a positive work environment and facilitate the same for others.



Basic Qualifications:

  • 2+ years of experience assisting at the executive level in a fast-paced environment.
  • 3+ years of experience supporting multiple executives.
  • Advanced knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
  • High levels of integrity and discretion in handling confidential information.
  • Exceptional written, verbal, and interpersonal communication skills.
  • Ability to thrive in a fast-paced, highly ambiguous environment.



Required Skills:

  • Outlook Proficiency: Advanced proficiency in Microsoft Outlook.
  • Communication: Excellent written and verbal communication skills.



ABOUT US:

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.


We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.


As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.


Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.


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