Executive Assistant

3 weeks ago

Herndon, United States TalentBurst, Inc. Full time
Title: Executive Assistant II (Hybrid)
Location: Herndon VA 20170
Duration: 9 months (Possible FTE)
Shift: 9-5 EST
Job Description:
  • AWS Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors.
  • This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests.
  • A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company are important.
  • The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.
  • You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events.
  • You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to Amazon’s principles and environment.
  • A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice, work in a team environment and build effective working relationships inside and outside the organization.

Responsibilities include:
  • Management of calendars and scheduling requirements
  • Track and help drive completion of key deliverables, and follow up on outstanding items
  • Act as a liaison for leader’s direct reports
  • Schedule complex and cost-effective travel (domestic and international)
  • Complete and file expense reports (for domestic and international travel)
  • Drive team logistics, including staff, All Hands, Town Halls and other key meeting agendas
  • Organize team events within budget guidelines, and act as a resource to partner with other assistants on events
  • Close collaboration with departmental and AWS EA peers
  • Project management
  • Have fun at work and help others do the same
  • The ideal candidate is:
  • Organized, innovative, knowledgeable, and forward-thinking when it comes to ensuring smooth workplace operations
  • Able to work successfully in a team environment while keeping abreast of business objectives and standards in order to maintain a comprehensive awareness of the organization
  • A problem solver with proven effectiveness in fast-paced environments
  • Eager to learn the business and have an ongoing ability to dive deep on current business outcomes.

Basic Qualifications
  • Two+ years of experience assisting at the executive level in a fast-paced environment
  • Three+ years of experience supporting multiple executives
  • Advanced knowledge of Microsoft Outlook, Excel, and Word, and PowerPoint
  • High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
  • Exceptional written, verbal, and interpersonal communication skills
  • Ability to work effectively in a fast-paced, highly ambiguous environment
#TB_EN

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